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EXCELLENCE! TABLE OF CONTENTS INTRODUCTION CHAPTER 1: MAKING A COPY OF THE MASTER DISK......................1 Duplicating Excellence! With One Drive...........................3 Duplicating Excellence! With Two Drives..........................9 Making a Data Diskette..........................................12 Initializing a Data Disk With One Drive.........................13 Initializing a Data Disk With Two Drives........................15 CHAPTER 2: EXCELLENCE! FOR THE NEW USER.........................19 Loading Excellence!.............................................20 The Project Window..............................................23 Entering Text...................................................28 Moving the Insertion Point......................................30 Editing a Paragraph.............................................31 Replacing a Word................................................32 Deleting a Word.................................................34 Highlighting Text...............................................36 Selecting Menu Items............................................40 Saving Documents................................................44 Multiple Fonts..................................................48 Undo Typing.....................................................51 Cut and Paste...................................................52 Revert To Saved.................................................57 Changing Your Ruler Settings....................................58 Copying Ruler Settings..........................................64 Hanging Indents.................................................68 Paragraph Alignment.............................................70 Tab Settings....................................................72 Ruler Notes.....................................................74 Multiple Columns................................................75 Hyphenation.....................................................77 Show Markers....................................................82 Inserting a Picture.............................................84 Pictures and Text...............................................86 Nonbreaking Spaces..............................................88 Find and Replace................................................89 Check Spelling..................................................93 Printing a Document.............................................97 PostScript Printing............................................102 Quitting Excellence!...........................................104 Backing Up Documents...........................................105 CHAPTER 3: MENU COMMAND SUMMARY................................107 Project Menu...................................................108 Edit Menu......................................................112 Format Menu....................................................114 View Menu......................................................116 Font Menu......................................................118 Style Menu.....................................................119 Document Menu..................................................121 CHAPTER 4: ADVANCED FEATURES OF EXCELLENCE!....................123 Multiple Project Windows.......................................124 Activating a Window............................................128 Multiple Project Window Rules..................................129 Advanced Highlighting Operations...............................131 Font and Style Substitutions...................................134 Identical Ruler Changes........................................136 Relative Ruler Changes.........................................138 Formatting Documents...........................................140 Finding the Right Word.........................................147 Checking Your Grammar..........................................151 Creating an Index and Table of Contents........................160 Generating an Index and Table of Contents......................163 The Clipboard..................................................164 Scaling and Cropping Pictures..................................168 Printing Mailing Labels With Mail Merge........................174 Creating a Mail Merge Data File................................177 Glossary.......................................................181 Creating a Style Sheet.........................................189 Memory Management..............................................191 Text Files.....................................................192 Excellence Files and ASSIGN Commands...........................193 CHAPTER 5: QUICK REFERENCE GUIDE...............................197 Project Menu...................................................198 Edit Menu......................................................238 Format Menu....................................................242 View Menu......................................................249 Font Menu......................................................253 Style Menu.....................................................256 Document Menu..................................................259 Glossary Entry Commands........................................276 Highlighting Text With the Glossary............................278 Changing an Existing Glossary Entry............................279 Keyboard Commands..............................................280 Troubleshooting Tips...........................................284 Printer Preferences............................................286 Printing Sideways..............................................289 Conserving Memory..............................................290 GLOSSARY.......................................................291 INDEX......................................................Index-1 APPENDIX................................................Appendix-1 INTRODUCTION ~~~~~~~~~~~~ Congratulations on purchasing Excellence! Micro-Systems Software's word processing program for the Commodore Amiga personal computer. Excellence! is a "What-You-See-Is-What-You-Get" word processor. You may use any combination of text and pictures and know that what you see on the screen is what appears on the printer. CHAPTER 1 ~~~~~~~~~ MAKING A COPY OF THE MASTER DISK ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Excellence! requires a Commodore Amiga 500, 1000, or 2000 with 512K of RAM and one or more disk drives. Kickstart and Workbench 1.2 or higher is recommended. While Excellence! boots with 512K of RAM, 1MB provides the greatest flexibility. See the section titled Conserving Memory in Chapter 5 for more information. Caution ~~~~~~~ Some of the features described in this manual may not function fully with only 512K of RAM. Micro-Systems recommends a minimum of 1MB of memory to take advantage of Excellence!'s capabilities. Excellence! is compatible with most add-on Memory Expansion boards and hard disks that operate during Amiga DOS. The following items were tested at Micro-Systems Software: Memory Expansion Boards Hard Disk Drives ~~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~~~ Alegra 1/2MB Byte-by-Byte Pal Jr. C-LTD 1MB C-LTD COMSPEC 2MB Microforge 40MB SupraDrive 20MB Excellence! is not copy-protected. Micro-Systems feels that quality software at a reasonable price is the best way to encourage people to purchase the program instead of "sharing" it. Giving away commercial software is stealing and may force us to raise our prices. Because of the lack of copy protection, you can make duplicate copies of the master disks. The Excellence! package contains two floppy disks, located in the disk case. Please read the Micro-Systems Software License Agreement before breaking the seal on the package. One disk is marked Disk 1 and the other Disk 2. Disk 1 contains a full 1.2 Workbench and Disk 2 the Excellence! program and associated files. Make sure the write protect tabs on both disks are in the write protect mode. On the back of each disk is a black tab - move it to the top so a hole is visible. Now turn on your computer and insert Disk 1 when prompted for a Workbench diskette. If you haven't booted with Disk 1, please reboot your computer by pressing both Amiga keys and the Ctrl key simultaneously. Insert Disk 1 when your Amiga prompts you to insert a Workbench diskette. The following sections describe how to make a duplicate copy of the Excellence! diskette. DUPLICATING Excellence! WITH ONE DRIVE ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ When the Workbench screen appears, remove Disk 1 and insert Disk 2 in the internal drive. Since Disk 1 contains just the Workbench, this section describes the duplication of your program disk. Move the mouse pointer to the Excellence! disk icon and click once. The disk's icon shutter moves from the right to the left. Press and hold the right mouse button. A list of menus appear at the top of the screen. move the mouse pointer to the Workbench menu item. When the pull-down menu appears, move the mouse pointer and highlight the word Duplicate. Release the right mouse button. The message Please replace volume Workbench in any drive appears. Remove Disk 2 and insert Disk 1. After a few moments of disk access you'll see the message Please replace volume Excellence! in any drive. Do so and a requester displays: Put Excellence! ( FROM disk ) in drive DF0: Continue Cancel Since the Excellence! disk is already n drive 0, click the Continue gadget. The copying process begins and continues until you see the following message: Put DESTINATION disk ( TO disk ) in drive DF0: Continue Cancel Wait until the red light on the disk drive goes out and replace the Excellence! diskette with the disk you want to use for your duplicate copy. It doesn't matter whether this disk is blank or already formatted. Never remove a disk while the drive light is on! Click the Continue gadget and the Amiga writes the information to the new disk. This procedure continues several times, FROM one disk TO the other, until your Amiga duplicates the entire Excellence! disk. The new diskette is named copy of Excellence!. Click the disk icon and press the right mouse button. Move the pointer to the Workbench pull-down menu again. Highlight rename and release the mouse. A window with the new disk's volume name appears in the middle of the screen. Press the DEL key until the cursor is on the "e" n Excellence! The next step is very important, since Excellence! relies on the disk's volume name to locate its files. When you have deleted the "copy of" from the name, press Return. The disk's new volume name is under the icon. Congratulations! You have successfully made a copy of your Excellence! program disk. If you wish, repeat these steps for Disk 1, which contains the Workbench. You may use Excellence! with any Workbench disk, but if you want to use the one included with your package please duplicate it first. After you've finished, file your master disks away in a safe place and re-boot the Amiga using the duplicate copies. DUPLICATING Excellence! WITH TWO DRIVES ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Boot up your Amiga with Disk 1 and wait until the Workbench screen appears. Load the disk you wish to use for your duplicate copy into the external drive, it doesn't matter whether you use a blank disk or one already formatted. If it is an unformatted disk, a name like DF1:BAD may appear. If previously formatted, you will see the disk's volume name. Remove Disk 1 and insert Disk 2. You should now see three disk icons on the Workbench screen. Click the Excellence! disk icon and hold the left mouse button. Drag the mouse pointer to the disk icon for the destination disk. Attached to the mouse pointer is a "ghost" image of the Excellence! disk icon. Release the left mouse button. When the Excellence! disk icon is over the destination disk icon. The message Please replace volume Workbench in any drive appears. Remove Disk 2 and insert Disk 1. After a few moments of disk access you'll see the message Please replace volume Excellence! in any drive. Do so and a requester displays: Put Excellence! ( FROM disk ) in drive DF0: Put DESTINATION disk ( TO disk ) in drive DF1: Continue Cancel Since your Excellence! disk is already in drive DF0: and your destination disk is in drive DF1:, click the Continue gadget. When the red disk drive lights go out, the copying process is complete. Never remove a disk while the drive light is on! The new diskette is named copy of Excellence!. Click the disk icon and press the right mouse button. Move the pointer to the Workbench pull-down menu again. Highlight Rename and release the mouse. A window with the new disk's volume name appears in the middle of the screen. Press the Del key until the cursor is on the "e" in Excellence! The next step is very important, since Excellence! relies on the disk's volume name to locate its files. When you have deleted the "copy of" from the name, press Return. The disk's new volume name is under the icon. Congratulations! You have successfully made a copy of your Excellence! program disk. If you wish, repeat these steps for Disk 1, which contains the Workbench. You may use Excellence! with any Workbench disk, but if you want to use the one included with your package please duplicate it first. After you've finished, file your master disks away in a safe place and re-boot the Amiga using the duplicate copies. MAKING A DATA DISKETTE ~~~~~~~~~~~~~~~~~~~~~~ It is always a good idea to keep your documents on a disk by themselves. This helps to prevent filling your Excellence! program disk too quickly. Follow these instructions as the tutorials in Chapters 2 and 4 refer to a document data disk. INITIALIZING A DATA DISK WITH ONE DRIVE ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Remove the disk from your internal drive and insert the blank disk to store your documents. This process erases all the information from the disk. Therefore, if the disk contains anything valuable, please use another. Click the disk icon once. The icon's shutter moves from the right to the left. Press the right mouse button and move the mouse pointer to the Disk pull-down menu. Highlight Initialize and release the mouse button. Follow the instructions when prompted to swap the Workbemch and the blank disk. If you initialize a previously formatted disk, your Amiga looks for the disk with that volume name. Otherwise, it prompts you to insert the disk to initialize and click the Continue gadget. This next requester appears. This is your last chance to prevent the data on the disk from bing irretrevably lost. Ok to Initialize disk in drive DF1: ( all data will be erased) ? Continue Cancel Click the Continue gadget to continue or Cancel to abort. When Workbench finishes initializing the disk the volume name Empty appears below the disk icon. Use the Rename function like you did before and rename the disk with the volume name Documents. INITIALIZING A DATA DISK WITH TWO DRIVES ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Remove the disk from your internal drive and insert the blank disk to store your documents. This process erases all the information from the disk. Therefore, if the disk contains anything valuable, please use another. Click the disk icon once. The icon's shutter moves from the right to the left. Press the right mouse button and move the mouse pointer to the Disk pull-down menu. Highlight Initialize and release the mouse button. Follow the instructions when prompted to swap the Workbemch and the blank disk. If you initialize a previously formatted disk, your Amiga looks for the disk with that volume name. Otherwise, it prompts you to insert the disk to initialize and click the Continue gadget. This next requester appears. This is your last chance to prevent the data on the disk from bing irretrevably lost. Ok to Initialize disk in drive DF1: ( all data will be erased) ? Continue Cancel Click the Continue gadget to continue or Cancel to abort. When Workbench finishes initializing the disk the volume name Empty appears below the disk icon. Use the Rename function like you did before and rename the disk with the volume name Documents. Now, you have your master disks copied and a data disk ready to store documents. Please turn to Chapter 2 to begin using Excellence! CHAPTER 2 ~~~~~~~~~ EXCELLENCE! FOR THE NEW USER ~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Welcome to the Excellence! tutorial for the new user. Whether you are new to the Amiga, word processors or Excellence!, this chapter guides you with easy to understand examples. In no time at all you'll be able to compose anything from a business letter to a newsletter. This tutorial continually expands on ideas introduced in each section. It is to your benefit to follow the examples in this tutorial at least once. Caution ~~~~~~~ Some of the features described in this manual may not function fully with only 512K of RAM. Micro-Systems recommends a minimum of 1MB of memory to take advantage of Excellence!'s capabilities. Excellence! is much more than a word processor. It is a writer's tool sophisticated enough to meet many desktop publishing needs. In a very short time you'll have a flair for Excellence! If there is a topic you do not understand, look at Chapter 5, the Quick Reference Guide, for a complet explanation. LOADING EXCELLENCE! ~~~~~~~~~~~~~~~~~~~ If you have not already done so, please boot your Amiga with Disk 1 or a Workbench disk of your choice. When the Workbench screen appears, insert Disk 2 which contains the Excellence! program. Double-click the Excellence! disk icon. There are several ways to load Excellence! The easiest way is to double-click the Excellence! program. If you double-click a project icon, it loads Excellence! with that particular document. Ony do this once. Since each project icon loads the program, you waste memory with more than one copy of Excellence! loaded. In the Documents drawer you'll find a few sample documents. Ignore these for now. You may also load the program from CLI. In a CLI window isn't present, double-click the system drawer and then press the CLI icon. When the window appears, type Excellence! and press Return. optionally, enter the document you want Excellence! to load from the command line. For instance: Excellence! df1:sales___ltr Excellence! letters:january/sales__ltr In the first example Excellence! looks on the disk in drive Df1: and opens the document named sales__ltr.doc. Excellence! adds the filename extension for you. In the second example Excellence! searches for the disk with the volume name letters. If the disk isn't present, your Amiga prompts you to insert it. Excellence! then searches in the sub-directory names january for the file named sales __ltr.doc. Again, the .doc extension is optional. When Excellence! cannot find the document you entered it displays the message File not found! Excellence! displays its main screen and waits for your next command. Please load Excellence! without a project icon. After a few moments of disk access you will see a project window. If you only have one disk drive your Amiga will prompt you to insert your boot disk in the internal drive. This is necessary, Excellence! needs certain information found on the Workbench disk. From time to time, as you use Excellence!, this will happen. Selecting a new font is just one example. THE PROJECT WINDOW ~~~~~~~~~~~~~~~~~~ The project window is the heart of Excellence! From here you do all the creating, editing and finally, printing. Title Bar ~~~~~~~~~ When you first load Excellence! the title bar displays the project name Untitled-1.doc. When you save the document to disk the title bar shows the new filename. Ruler ~~~~~ The ruler displays and lets you change the setting for the paragraph. An explanation of the ruler is found later in this tutorial. Scroll arrows ~~~~~~~~~~~~~ To view different parts of a document, use the scroll arrows found at the bottom of and the right side of each window. Click the scroll arrows to move the display in small increments, in the direction of the arrow. Hold the left mouse button to scroll continuously. Scroll bar ~~~~~~~~~~ To "page" through a document, click in the blank area next to the scroll bar. For example, click below the vertical scroll bar to move the display down one screen. A third method lets you quickly move to any portion of the document. Point at the scroll bar, click and hold the left mouse button. Move the scroll bar to the approximate position in the document and release the mouse. Page number indicator ~~~~~~~~~~~~~~~~~~~~~ At the right of the horizontal scroll bar is the page number indicator. As you move the scroll bar, the current page number is automatically updated. the page number indicator always reflects the page at the top of the window. Screen depth arrangers ~~~~~~~~~~~~~~~~~~~~~~ When you use move than one project window the screen depth arrangers let you switch from one window to another easily. Click the left arranger to "push" a window to the back. To make a window active, either click the right arranger or click anywhere in the window. Excellence! automatically brings the active window to the front. To place an inactive window over an active, click he left screen depth arranger twice. TIP ~~~ Excellence!'s menu bar also has screen depth arrangers since it uses a custom screen to display eight colors. Click on the left arranger to display the Workbench or next custom screen. you may also press Left-Amiga N then click to make that screen active. To return to the Excellence! screen, press Left-Amiga M and click. Every Amiga program which uses a custom screen should have screen depth arrangers on the menu bar. Click the left screen depth arranger on the menu bar to switch custom screens. Re-size gadget ~~~~~~~~~~~~~~ This gadget lets you change the size of the project window. Click the gadget and the window border changes color. Hold the moue button and move the mouse pointer. Move the pointer to where you want the bottom right-hand side of the window. Release the moue button and the window is re-drawn to match the new border size. To move the location of the window, click on the title bar, drag the window border and release. Close window gadget ~~~~~~~~~~~~~~~~~~~ Click the close window gadget to remove a project window. If the text in the window contains text or was edited since the last Save, a requester prompts you to store the changes. If the document in the project window does not have a name, a default name appears, along with these gadgets: Yes ~~~ Closes the window and saves the changes under the name which appears on the requester. No ~~ Closes the window without saving any changes. Cancel ~~~~~~ Leaves the window open without saving any changes. Select Project Save As to store the changes under a different name. Zoom gadget ~~~~~~~~~~~ At the far right of the title bar is the zoom gadget. This gadget is unique to Excellence! It lets you work with multiple windows easier than you could imagine. The zoom gadget toggles the project window's position and size. If you have a full-size window then shrink it down to one-quarter size, click this gadget to return to a full-size window. To return to the small window, click again. The first window Excellence! displays is full size. If you click the zoom gadget the window re-sizes to below the menu bar. This lets you return o the Workbench screen without pressing the Left-Amiga N key. Insertion point ~~~~~~~~~~~~~~~ In the middle of the project window is the blinking insertion point. Whatever you type from the keyboard appears to the right of the insertion point. You can move the insertion point with the mouse or arrow keys. ENTERING TEXT ~~~~~~~~~~~~~ The only think you should see in the window is the insertion pint. Anything tped appears to the right of the insertion point. Also, the insertion point moves to the right, so the character you entered is on the left. Please type the following, without pressing the return key. Excellence! processes words perfectly. With this program there is not limit to what you can do. If you make a mistake, press the Backspace key to correct. Notice when you typed the word is, it automatically movd the word and the insertion point to the next line. This is known as word wrap. Excellence! automatically adjusts the paragraph so words which don't fit on one line wrap to the next. A paragraph can b a few words, a picture with several sentences or no characters at all. Until you press the Return key Excellence! treats all new text from the last carriage return as a paragraph. Word wrap works best when you press the Return key at the end of a paragraph and not at the end of every line. This lets Excellence! reformat the paragraph when you make mistakes. Excellence! hides the mouse pointer when you type and it stays hidden until you move the mouse. This gives you an unobstructed view of the screen when editing a document. MOVING THE INSERTION POINT ~~~~~~~~~~~~~~~~~~~~~~~~~~ Changes made to a document are done from the insertion point. Therefore, you need to know how to move it. There are a copule of ways to relocate the insertion point. The preferred way for many is to move the I-beam shaped mouse pointer to the correct place in the document and click. Also, you may use the arrow keys. Press an arrow key and the insertion pint moves one character or line in that direction. Press an Alt-Right arrow to jump one word to the right. Alt-Left arrow moves the insertion pont to the beginning of the previous word. Refer to the section titled Keyboard Commands in Chapter 5 for a complete list. EDITING A PARAGRAPH ~~~~~~~~~~~~~~~~~~~ Look at the sentences you typed earlier. Move the I-beam to the left of the word "program" and click. If you're move comfortable using the arrow keys, go right ahead. If the insertion point is not directly to the left of the word, try again. With proportional fonts the characters aren't the same width, you may not get it there on the first try. It should take very little time before you can place the insertion point perfectly. Type the word 'new' and press the space bar. Again, Excellence! wraps the words to fit within the margins. REPLACING A WORD ~~~~~~~~~~~~~~~~ Excellence! is always in the insertion mode. That is, whatever you type from the insertion point continuusly moves all text to the right. There is no "overtype" mode, where every new character you type deletes the old. However, Excellence! does have a replace feature. Double-click the word 'new' and it becomes highlighted. Now enter the word 'fantastic'. When you type the first character Excellence! deletes the word 'new' and inserts the new word or words. DELETING A WORD ~~~~~~~~~~~~~~~ While the replace feature is useful, often you need to delete the word. The easiest way is to double-click he word and press the DEL key. For example, double-click the word 'fantastic'. Now press the DEL key. Since the word was in the middle of a sentence here is an extra space so press the DEL key once more. HIGHLIGHTING TEXT ~~~~~~~~~~~~~~~~~ There are times when large amounts of words need to be deleted or replaced. This is done by highlighting the text and either typing in the replacement, or pressing the Del key. To perform an operation which affects specific characters, words or paragraphs you first highlight the text and then select the menu command. You may highlight text with the mouse or the keyboard. With the mouse, move the I-beam to the correct position and click. Continue to press the left mouse button and drag the mouse pointer. When the highlighted area reaches the window boundary, th text scrolls. The mouse pointer's position in the window determines how fast to scroll the text. You can scroll in very small increments, or large. Release the moues button to stop highlighting. The text stays highlighted to select a menu command. Click anywhere in the document or press one of the arrow keys to abort the hightlighting. Be carefuyl that you don't type any characters from the keyboard unless you intend to replace the highlighted text. IF YOU ACCIDENTLY DELETE OR REPLACE HIGHLIGHTED TEXT, IMMEDIATELY SELECT EDIT PASTE! For those of you who have a fear of mice, you can easily highlight your text from the keyboard. Just press the Shift key in combination with an insertion point keyboard command. To Highlight Press ~~~~~~~~~~~~ ~~~~~ Character right Shift-Right arrow Character left Shift-Left arrow Line up Shift-Up arrow Line down Shift-Down arrow Word right Shift-Alt-Right arrow Word left Shift-Alt-Left arrow Beginning of document Shift-Alt-Up arrow End of document Shift-Alt-Down arrow End of line or window Shift-Ctrl-Right arrow Beginning line or window Shift-Ctrl-Left arrow Top of window Shift-Ctrl-Up arrow Bottom of window Shift-Ctrl-Down arrow With the Ctrl-key combinations, press them again to "page" in that direction. You may increase or decrease a highlighted area by holding the shift key and pressing one of the highlight commands. To highlight the entire document, choose Select All from the Edit menu. Using one of the above methods, highligh the first sentence in your sample document. Now you can see how Excellence! handles highlighted text. Press Right-Amiga B to convert the text to boldface. Notice how the text stays highlighted after the menu operation. Many of the commands in Excellence! let you select another meny item to make additional changes to the same text. Multiple style changes become easy. Now highlight the second sentence and continue to the next section. SELECTING MENU ITEMS ~~~~~~~~~~~~~~~~~~~~ To choose a menu item with the mouse, press the right mouse button. The menu bar displays the following items: PROJECT EDIT FORMAT VIEW FONT STYLE DOCUMENT Continue to press the right mouse button. Move the I-beam mouse pointer to the menu bar. The first thing that happeins is the mouse pointer changes from an I-beam to an arrow. When the mouse pointer touches one of the names on the menu bar, a pull-down menu displays. Now move the mouse pointer down the pull-down menu. As the pointer touches a menu item, it is highlighted. Some menu items contain menus of their own. These are known as pop-out menus. Move the mouse pointer to the right and down the pop-out menu to highlight one of the menu items. When the desired menu item is highlighted, release the right mouse button. The View, Font and Style menu items have checkmarks next to the current selection. When you choose one of these menu items, Excellence! updates the checkmark on the menu. Some menu items have a stylized A nest to them with a letter. You can access these menu commands from the keyboard by pressing the Right-Amiga key and the letter appearing next to the A. Choose multiple menu items by clicking the left mouse button as you highlight the menu selections. When you release the right mouse button the menu functions perform in that order. If your sample document is still on the screen and the second sentence highlighted, try the following: Press and hold the right mouse button. Move the mouse pointer to the menu item Style. When the pull-down menu appears, move the pointer down the menu and highlight Foreground. The pop-out menu appears with the color black checkmarked. Move the mouse pointer to the right and down the pop-out menu until you highlight the color red. Release the right mouse button. The highlighted text becomes red. Go back to the Style menu, the color red is checkmarked. These checkmarks always reflect the current Font and Style to the left of the insertion point. Select black again to return the text to its normal foreground color. now you can try multiple menu commands on the same highlighted text. With the sentence still highlighted, press the right mouse button and display the Style menu. Move the mouse pointer to Bold and press the left mouse button. The checkmark moves from Plain to Bold. Continue to hold both mouse buttons and move the mouse pointer down the menu until checkmarks appear next to Italic and Underline. Release the mouse button. Now select Style Plain to return the sentence to its normal appearance. Click anywhere in the document to abort the highlighting. You may also assign menu commands to a glossary entry. For more information refer to the section titled GLOSSARY in Chapter 4 or DOCUMENT GLOSSARY...in Chapter 5. SAVING DOCUMENTS ~~~~~~~~~~~~~~~~ One of the most important things you must do when creating a document is to store it permanently on disk. This lets you retrieve it and either make changes or print it again. The sample document you practiced with during this portion of the tutorial only exists in memory. If you turned off the computer or the power went out, everything entered is lost. Therefore, you need to save the document to disk. This is a simple procedure. First, select Project Save. Since this document does not have a name, a file requester appears. Excellence!'s file requester lets you save or retrieve a document from disk. The top of the file requester contains the current volume/path. For this tutorial you will use the data disk created in Chapter 1. To the right of the volume/path is the filename pattern. The default is .doc which Excellence! adds to a file. This lets you easily distinguish Excellence! documents from other files. Below the directory input area are the files which end in the extension .doc. This area is probably empty right now. After the list of files are the sub-directory names for that disk. Sub-directory names appear in a different color and have the word < DIR > next to them. To the right of each name appears the date and time the file was last saved. Next to the filenames and sub-directories is the proportional scroll bar. Use this like the scroll bars in the project windows, only the filenames scroll as you move the scroll bar. The Drive gadget has Excellence! automatically switch the file display to another floppy drive. If you only have one floppy drive, swap out floppy disks while Excellence! displays the files in the empty RAM disk. Now insert the disk with the volume name of DOCUMENTS. If you have only one floppy drive, click the Drive gadget so the file requester displays RAM Disk. Then insert the DOCUMENTS disk and click the Drive gadget again. To the left of the Save gadget is the Text gadget. Leave it un-selected at this time. Chapter 4 covers how and when to use the Text gadget. Above the Save, Drive and Cancel gadgets is the Selection input area. Excellence! normally activates it so you may enter the filename from the keyboard without first clicking the mouse. However, since you clicked the Drive gadget to change the disk to which Excellence! will store the documents, you will need to activate it with the mouse. Do so and enter the filename Sample and press return. Excellence! automatically addes the .doc filename extension for you. To have Excellence! add the filename extension, you may not use a . (period) as part of the filename. Now click the Save gadget or press S from the keyboard. The file requester closes and the mouse pointer snoozes for several seconds. When Excellence! finishes saving the file, the mouse pointer stops snoozing. That is all there is to it. Next to the Cancel gadget is the free disk space in kilobytes (KB) or megabytes (MG). This is used to keep track of dwindling disk space for a disk near its capacity. If you find yourself running out of disk space it is best to save the document on another disk. Notice the project window's title bar now contains the name Sample.doc. If you make more editing changes just select Project Save. To store the document under a new name, without overwriting the original, select Project Save As. Excellence! saves the file as it appears in the project window. This includes all ruler settings, Font and Style attributes along with the settings in Page Setup. You don't have to reformat the document or change the page layout when you open the document later. Files saved with Excellence! use an IFF file format. This format is used by some word processors and desktop publishers and is not compatible with text editors. MULTIPLE FONTS ~~~~~~~~~~~~~~ One of the most valuable features of Excellence! is its ability to use any legal Amiga font. Your Workbench disk contains several fonts, in different sizes. The size of the font is in points. Place the insertion point at the end of the document and Select Font Garnet 9. Single drive owners have to swap disks so Excellence! can open the new font. When you have done that, type Excellence! even does fonts. Be careful not to try every font you have. Excellence! must store the font in memory and unless you have memory to waste, just experiment a little. Excellence! looks at the character to the left of the insertion point to determine the font and style to use. This lets you add a word or phrase to existing text without worrying about constantly changing fonts. Excellence! does that for you. To demonstrate this, move the insertion point to one of the first two sentences. Display the Font pull-down menu. Diamond 12 is check-marked. If you added new text to the document, it would use this font. Now place the insertion point before the word fonts in the last sentence. Verify that the font is Garnet 9 from the pull-down menu. Excellence! even lets you use multiple fonts within a sentence or word. Select Font Diamond 12 and enter the word multiple in front of the word fonts. Not only does Excellence! automatically adjust fonts for you, it is flexible enough to let you change fonts on the fly. UNDO TYPING ~~~~~~~~~~~ Sometimes you'll make a mistake when typing. To reverse the last editing changes you made to 'Sample.doc' select Edit Undo Typing. To restore the text, select Edit Redo Typing. This function only works until you move the insertion point to another paragraph. Remember, a paragraph to Excellence! is any text separated with a carriage return. CUT AND PASTE ~~~~~~~~~~~~~ Before word processors, moving a sentence or paragraph involved using scissors and glue, also known as Cut and Paste. With Excellence! Cut and Paste eliminates the scissors and glue. For this example you'll use one of the sample documents provided on your Excellence! disk. Select Project Save to store your changes to the 'Sample.doc'. Now click the project window close gadget or choose the Project Close command. What you see now is the Excellence! main screen. Choose Project Open. When you see the file requester enter the following: Excellence!:documents/Gothic press Return and click the Open gadget. Excellence!'s file requester lets you open or save a file to another disk other than the current by preceding the filename with a volume/path name. Swap disks if prompted. After a few moments 'Gothic.doc' appears in a project window. Use the mouse pointer and highlight the line 'Chapter 15' along with the blank paragraph below. Choose Edit Cut. Excellence! erases the selected text and places it in the clipboard. Move the insertion point back to the beginning of the document and select Edit Paste. The chapter reference now appears at the top of the document. Once the text is in the clipboard you may paste it as often as you like. In addition, you can replace text. Highlight 'Gothic Suspense' with the mouse and select Edit Paste again. Excellence! deleted the selected text with the contents of the clipboard. If you ever accidentally highlight text and select Edit Cut or press the DEL key, use Edit Paste immediately to restore the document. Copy and Paste work similarly, except the original text stays in the document. REVERT TO SAVED ~~~~~~~~~~~~~~~ Sometimes you make so many changes to a document that Edit Undo Typing just doesn't help. When this happens, choose Project Revert To Saved. Please do so now. The message 'Abandon changes to "Gothic.doc"?' appears. You have one last chance to abort. Click the Yes gadget and Excellence! reopens the original copy of the document fromdisk. Click No and Excellence! returns to the project window. Remember, when you make changes to a document, Excellence! does not save them until you tell it to. CHANGING YOUR RULER SETTINGS ~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Before you learn how to adjust the ruler settings for a paragraph, take a look at the ruler gadget. Ruler Scale ~~~~~~~~~~~ Excellence! displays its ruler in inches or centimeters. See Page Setup for more information. Ruler markers ~~~~~~~~~~~~~ To move any of the ruler markers, click the left mouse button and drag it to the desired position and release. Excellence! automatically adjusts the marker's position to the nearest ruler scale. Left margin marker ~~~~~~~~~~~~~~~~~~ This marker determines where the left edge of the paragraph prints. The left margin in Page Setup determines how far to the left this marker can appear. When you move the left margin marker the indent marker automatically adjusts. Indent marker ~~~~~~~~~~~~~ To auto-indent a paragraph click the indent marker and move it to the right. As you enter each new paragraph, the first line appears at indent marker position. The default setting is for no indention. This aligns the indent marker with the left margin marker to give the appearance of a right arrow. Right margin marker ~~~~~~~~~~~~~~~~~~~ This marker determines how far to the right edge of a pge a document prints. You may place the right margin marker anywhere from the left margin marker to the right margin definition. Tab markers and gadgets ~~~~~~~~~~~~~~~~~~~~~~~ Excellence! has four different types of tabs: LEFT ~~~~ Text etered at this tab position is flush left with the marker CENTER ~~~~~~ Text entered at this position is automatically centered in relation to the tab marker. DECIMAL ~~~~~~~ Text entered at this position shifts to the left of the tab marker until you press a (.) period. From then on, any text entered appears to the right of the (.) period. RIGHT ~~~~~ Text entered at this position is flush right with the marker. Paragraph alignment gadgets ~~~~~~~~~~~~~~~~~~~~~~~~~~~ These gadgets adjust how a paragraph appears. There are four ways to format a paragraph: LEFT ~~~~ Align each line in the paragraph with the left margin. This is the default setting. JUSTIFIED ~~~~~~~~~ Aligns each line in the paragraph with the left and right margins. Excellence! automatically inserts spaces in short lines (except for the last). CENTERED ~~~~~~~~ This centers each line in the paragraph. No line padding is done. For single line paragraphs you may also use a center tab. FLUSH RIGHT ~~~~~~~~~~~ Aligns each line in the paragraph with the right margin. No line padding is done, which gives the appearance of a ragged left paragraph. Line spacing gadgets ~~~~~~~~~~~~~~~~~~~~ These gadgets let you increase or decrease the amount of space between each line of a paragraph. The default value is one greater than the default font height. Excellence! always adjusts the line spacing so there is at least one point between two lines, regardless of the font height. INCREASE ~~~~~~~~ Increases the space between the two lines. Regardless of the value in the gadget, unless the lines in the paragraph visibly move, there are not enough points to increase the line spacing. The maximum value is 49. DECREASE ~~~~~~~~ Decreases the number of points between each baseline. You may not decrease the line spacing past what Excellence! requires to display two lines properly. The ruler displays the setting of the paragraph at the insertion point or the first paragraph highlighted. When you make ruler setting changes to one or more paragraphs, Excellence! immediately updates them. If 'Gothic.doc' is not present in the project window, please open it and place the insertion point in the paragraph which starts with 'The next day.' Click the right margin marker and drag it to the 5 inch position. Press the ALT key when moving a marker to precisely position it on the ruler. Release the mouse button. Scroll the document so you can see the paragraphs below. Notice how the other paragraphs remain the same. Place the insertion point in any of the paragraphs o see the ruler settings change. COPYING RULER SETTINGS ~~~~~~~~~~~~~~~~~~~~~~ This section discusses two types of ruler changes. The first one lets you copy the ruler settings from one paragraph to another. Suppose you need to change the ruler settings for several paragraphs and hey are not located together. Rather than moving the insertion point to each paragraph and making the changes by hand, use the Copy and Paste Ruler commands. With the insertion point on the paragraph you just changed, select Edit Copy Ruler. Now highlight two of the paragraphs below and choose Edit Paste Ruler. The selected paragraphs now have the same ruler settings as the first. To copy the ruler settings to individual paragraphs, place the insertion point in the paragraph and select Edit Paste Ruler. Use the Select All command to highlight the entire document when making global ruler changes. This second example makes the same 'type' of ruler change without affecting the other ruler settings. Suppose you need to adjust only the left margin of several paragraphs without changing the right margin. Move the left margin from 1 inch to 2. Notice the right margin and other ruler settings for the highlighted paragraphs stayed the same. HANGING INDENTS ~~~~~~~~~~~~~~~ A normal indent moves the first line of the paragraph to the right of the wrapped lines. Hanging indents align the first line of a paragraph further to the left. This is used to create "bullet" paragraphs. For this example select Project Revert To Saved and answer Yes to abandon your changes. When the project window appears place the insertion point in the paragraph which begins with 'The next day'. With the mouse, drag the left margin marker to just past the 1 1/2 inch scale marker. Press the Shift and Alt key to position the marker precisely. The Shift key lets you move the left margin marker independent of the indent. If you accidentally drag the indent marker by itself, try again. It may take a little practice to know which marker you're grabbing. Just remember that the indent marker is the lower of the two. PARAGRAPH ALIGNMENT ~~~~~~~~~~~~~~~~~~~ Excellence! lets you align paragraphs flush left, flush left and right, centered and flush right. Return the indented paragraph to its original position or select Project Revert To Saved. Place the insertion point on the line with 'Chapter 15' and click the center gadget. Paragraph alignment is part of your normal ruler settings and may be copied and pasted to other paragraphs. TAB SETTINGS ~~~~~~~~~~~~ Place the insertion point at the top of the document and press Return twice. Again move to the beginning of the document. With the mouse, click the left tab marker at the 5 1/4 scale line and drag it to the bottom of the ruler. Release the mouse button to remove the tab marker. Now click the right tab gadget and place it on top of the right margin marker at the 7 1/2 inch position. Now press the Tab key twice. The insertion point is now flush with the right margin. Enter today's date by selecting Format Insert Date with the mouse. When text is aligned on a tab, you can move the text by adjusting the tab marker. Move the right tab marker to the 7 inch position on the ruler. Notice how the date also moved. When you add a tab marker to the left of a tab marker which has text aligned at that position, Excellence! moves the text and aligns it with the new tab marker. For example, click the center tab gadget and place it at the 4 inch position. The date is now centered instead of flush right. Press the Tab key again to move the date to the flush right tab marker. Press the Tab key to move the insertion point from one tab marker to another. To move the insertion point to the previous tab marker press a Shift-Tab. You may use a tab to pad a line with characters, such as chapter references. Press Alt-Tab and the character to repeat. The character repeats until the next tab marker is reached. only use tabs on lines which do not wrap but end in a Return. RULER NOTES ~~~~~~~~~~~ The size and scaling of the rules is selected through Page Setup. Excellence! displays the ruler in inches or centimeters. The three pitch settings affect the actual scaling of the ruler. You may change the left and right margin positions of your paragraphs, however, they can never exceed the margin boundaries defined in Page Setup. Whenever you add a new paragraph to a document Excellence! uses the ruler settings from the previous paragraph. MULTIPLE COLUMNS ~~~~~~~~~~~~~~~~ If you decide to create newsletters or other items which require multiple columns, you'll find Excellence! quite versatile in this area. Select Project Revert To Saved. When the original 'Gothic.doc' is in the project window select Project Page Setup. Click the Number of Columns gadget until 4 is displayed. Then click the OK gadget. After a few moments, Excellence! re-displays the document. Move the insertion point to the next column. Notice how the ruler settings reflected the change in the left and right margins for the column. Not only can you display multiple columns, you may define the column width in Page Setup. If a paragraph wraps from one column to another, the ruler reflects the settings for the column where the paragraph began. If a word is too wide for the column, Excellence! displays as much as possible on one line before splitting the word to the next. Excellence! uses newspaper-style columns. This means when the insertion point reaches the end of one column the text wraps to the beginning of the next column on that page. When you reach the end of the last column for a page, Excellence! wrapss to the first column on the next page. Select justified paragraph alignment to produce true newspaper columns. When you highlight text with multiple columns, Excellence! highlights by column. If you drag the mouse across to the next column, Excellence! highlights the entire column to the left of the mouse pointer. When you use multiple columns you will find it faster to move around the document with the scroll bar rather than the scroll arrows. HYPHENATION ~~~~~~~~~~~ If your document contains long words which wrapped to the next line and consistently cause a lot of wasted space, you may use soft hypehns and let Excellence! break up the word by syllable. This problem is more apparent when using multiple columns. Refer to the document in your project window. Scroll down a little and you'll see the words 'sheepmasters' and 'cattlemasters' on lines by themselves. It's obvious that if the word was split more text could fit on a line. You can insert a soft hyphen by pressing and Alt- (hyphen). The soft hyphen appears at the insertion point. Unless Excellence! splits the word you won't see the soft hyphen until you select View Show Markers. The easiest way to insert soft hyphen is with the Document Hyphenate command. Place the insertion point on the word 'sheepmasters' and select that menu item. Click the Change gadget and Excellence! hyphenates the word. Now highlight the phrase 'cattlemasters of Greystone'. You now have two choices: 1. Click the Find gadget. This has Excellence! look for the next word in the selected text which can by hyphenated. Single syllable words cannot be hyphenated. Excellence! highlights the next word which can be hyphenated. When searching through highlighted text, Excellence! disables the highlighting once it finds a word. Think of the highlighted text as the starting point for the function. 2. Click Hyphenate All. This has Excellence! automatically insert soft hyphens in all the highlighted words which qualify. A document requester may remain visible and can be selected at any time. Several different requesters can be visible simultaneously. This helps to give you truly interactive writing tools. If you don't want to close a requester, push it back by clicking the left screen depth arranger. You can bring a Document requester to the front at anytime by selecting the menu item again. Click Hyphenate All. Notice how Excellence! adjusted the text to take advantage of the soft hyphen. If you try to click Change before it Finds a word to hyphenate, the computer beeps. The Document Hyphenate requester is the only requester on that menu which affects only the word at the insertion point or the words in the highlighted text. The other requesters affect the document from the insertion point to the end of the document. It is unlikely that you would need to hyphendate an entire document. However, to do so you would choose Select All and then Hyphendate All. When Excellence! hyphenates a word, it removes any existing soft hyphens. If you accidently insert a soft hyphen in a work in the wrong place, select Document Hyphenate to let Excellence! correct your mistake. SHOW MARKERS ~~~~~~~~~~~~ When you select View Show Markers, the margin boundaries, carriage returns and special characters Excellence! uses become visible. This includes soft hyphens. Select this command to see where Excellence! placed the soft hyphen. Notice how Excellence! inserted several soft hyphens in the words 'sheepmasters' and 'cattlemasters'. Where Excellence! splits the word depends on the line length. Excellence! always places as much as possible on a line before splitting it. If you don't care for where Excellence! places a soft hyphen, delete it. Any of Excellence!'s markers may be deleted, copied or pasted. INSERTING A PICTURE ~~~~~~~~~~~~~~~~~~~ Chose the current project window without saving any changes. Select Project Open from the Excellence! main screen. Choose the DOCUMENTS: disk which contains the 'Sample.doc' created earlier and Open it. One of the nice things about Excellence! is its ability to let you mix pictures and text. Make sure the insertion point is at the beginning of the document and select Project Insert. When the file requester appears, type the following: Excellence!:documents/E__LOGO and press Return. After a few moments Excellence! inserts a picture into your document. The Project Insert command places the contents of the file at the insertion point. Only an Excellence! document or IFF picture can be inserted in this manner, regular Text files may not. PICTURES AND TEXT ~~~~~~~~~~~~~~~~~ Excellence! treats a picture just like one large (or small) character, with some exceptions. For instance, you may not Find one picture and Replace it with another. nor does the Font or Style menu selections affect them. Trying to Check Spelling on an image is also a waste of time. However, pictures word wrap and may appear within a paragraph, sentence or word, like the next example. Place the insertion point to the left of the picture and type 'Let us introduce you to Excellence!, our new word processor for the Amiga'. If the picture is larger than the margins for that paragraph, Excellence! chops the picture. Increase the margins and Excellence! displays the entire image. The line height is always large enough so the image fits properly. You may insert low, medium and high resolution images into your document. Excellence! automatically adjusts the image when it contains more than 8 colors or is a high resolution. Highlighting a picture with text is done the same as with text. To highlight only a picture, double-click on the image. Chapter 4 discusses how to re-size and chop pictures. please select Project Save, close the project window and open the document 'Gothic.doc'. NON-BREAKING SPACES ~~~~~~~~~~~~~~~~~~~ There may be times when you need a command which is the opposite of a soft hyphen: the ability to keep two or more words from wrapping. Excellence! uses a feature know as a non-breaking space. To insert a non-breaking space, press an Alt (space bar) between the words. This looks like a regular space, but Excellence! treats it like an invisible character and handles the phrase like one long word. The phrase 'Dr. Smith' could use a non-breaking space. FIND AND REPLACE ~~~~~~~~~~~~~~~~ This command lets you locate a specific word or phrase in the document. Optionally, you may delete or replace the text. Excellence! lets you search for partial words with upper and lower case matching. The only things you may not search for are markers and pictures. Select Document Find/Replace to display its requester. Enter the word 'the' in the Find Text input area. The string limit is approximately 30 characters. Do not worry about font or style attributes, Excellence! ignores them when searching. Leave the other requester options alone and click the Find gadget. Excellence! highlights 'The' in the phrase 'The next day'. Since the word is highlighted you may type in the replacement string or enter a word or phrase in the Replace with input area and click Replace. The Replace string uses the same Font and Style attributes. For now, keep clicking the find gadget until 'them' is highlighted. Using a combination of these gadgets, you can specify a variety of ways in which Excellence! searches for words: Find Backward ~~~~~~~~~~~~~ When selected, Excellence! looks for the Find Text string from the insertion point to the beginning of the document. The default searches from the insertion point to the end of the document. A small box appears in the gadget to confirm that you have selected it. Wrap Around ~~~~~~~~~~~ Click this to have Excellence! start the search again from either end of the document. If you haven't selected Find Backward, Excellence! searches to the end of the document, then continues again from the beginning and stops at the insertion point. When this gadget is off, Excellence! stops once it reaches the end of the document. Full Word ~~~~~~~~~ Click this to require the Find Text to appear by itself and not as part of another word. For example, the find Text string 'an' would not match 'another' or 'animal'. Match Case ~~~~~~~~~~ When you select this, Excellence! only displays a word or phrase where the character case of Find Text matches that of the document. For example, 'The' would not display 'the'. If this is not selected, both examples are shown. Move the insertion point back to the beginning of the document and click the Full Word gadget. Click the Find gadget again. Notice how Excellence! does not stop at 'them'. Once Excellence! finds a word you can click any of the following gadgets or type in the replacement from the keyboard. Find ~~~~ Click this to start the search. To skip to the next occurrence without replacing, click again. The Find Backward gadget determines the direction of the search. If you don't want to use the mouse, select Document find Next which locates the next occurrence of the word or phrase defined in Find/Replace. It is the same as clicking the Find gadget. Replace ~~~~~~~ Click this to exchange the Find Text with the Replace with string. The replacement string uses the same font and style as the original text. When the Replace with input area is empty, Excellence! deletes the phrase. Replace, then Find ~~~~~~~~~~~~~~~~~~ Click this to replace the Find Text and continue the search for the next occurrence. This is like clicking Replace and then Find. Replace All ~~~~~~~~~~~ Select this gadget to automatically replace all the occurrences of the Find Text with Replace with. To abort a Replace All press ESc or click the close window gadget on the requester. using the example above Excellence! finds 'the' and 'them' when Full Word is not selected. Otherwise Excellence! finds only 'The' if Match Case and Full Word are both chosen. Since the requester is in a window of its own you can position it wherever you'd like. Until you close all the project windows, the program remembers the requester's position. CHECK SPELLING ~~~~~~~~~~~~~~ Imagine putting together a quarterly report, and misspelling the boss's name! No matter how careful you are, sometimes a spelling mistake may occur. Excellence! helps to find these mistakes with its built-in spell checker. Place the insertion point at the beginning of 'Gothic.doc' and choose Document Check Spelling. When the requester appears, click the Find gadget. If you do not wish to use the mouse you can choose Document check Next from the keyboard. It is the same as clicking the Find gadget. Excellence! highlights the word 'Kamelle'. If you know the correct spelling of the word, type it from the keyboard. For here you may click one of four gadgets. Find ~~~~ When Excellence! finds a misspelled word, it is highlighted. To skip a word, click this gadget again. if you need to abort this function, pres ESC or click the close gadget. Sometimes Excellence! displays a word as misspelled when it is in fact spelled correctly. Excellence! features a 90,000 word dictionary which contains many commonly used words. However, no dictionary knows everythng and occasionally you may need to add a word. In addition, Excellence! can check the spelling of a word, but not its context. 'There' and 'their' are spelled correctly, but have different meanings. Select Document Check Grammar to help find those types of mistakes. Guess ~~~~~ Click this gadget to display alternative spellings for the selected word. Excellence! finds these words from the main dictionary file, not the user dictionary. Ignore ~~~~~~ Click this to ignore further occurrences of a word and continue the spell checking. Excellence! remembers the list of words to ignore until you click the close requester gadget. Learn ~~~~~ This command adds a word to the user dictionary. If the user dictionary doesn't exist, Excellence! creates it. When you add a word to the user dictionary it isn't displayed as misspelled anymore. The user dictionary can store as many words as memory and disk space permit. Now click the Guess gadget. Excellence! displays 8 possible spellings. Double-click on one of the guesses to replace the highlighted word. In this case the word is not misspelled so click the close gadget of the Guess window. The one thing you must remember is Excellence! can only check the current spelling for the current view. Refer to Chapter 4 for a complete discussion on views. Excellence! also boasts a feature to let you check your spelling as you type. At the top of the requester is the Check Continuously gadget. Click this to have Excellence! constantly monitor what you type. Whenever Excellence! finds a misspelling, the computer beeps. For Excellence! to continuously check your spelling, the dictionary must be in memory. When you choose this option Excellence! copies the dictionary into memory automatically. However, if there's not enough memory available the message 'Out of memory!' appears and the function aborts. Fell free to practice with the Check Spelling option before continuing to the next section. PRINTING A DOCUMENT ~~~~~~~~~~~~~~~~~~~ No word processor is of any use unless it can put your ideas on paper. Excellence!, dispite being a WYSIWYG word processor, is flexible enough to work with everything from a letter quality to a laser printer. Excellence! does this by using the preferences printer driver you select from the preferences tool in Workbench. Please close the project window containing 'Gothic.doc' and open 'Sample.doc' from your DOCUMENTS disk. The first thng you must do is make sure the correct printer drive is selected. From Excellence! press a Left-Amiga N. When the Workbench screen appears click the left mouse button to make it active. Now insert your workbench boot disk and double-click on the preferences icon in the disk window. From there, follow the instructions in your Amiga User's Guide to select your particular printer. If you booted with Disk 1, please leave all other preferences settings alone for now. If your printer isn't listed among the drivers in preferences, you may have to experiment. Also, check with your local dealer or Amiga User's Group to see if a driver is available for your particular printer. When you've finished selecting your printer drive, exit preferences. To return to the Excellence! project window either press a Left-Amiga M or click the left screen depth arranger on the Workbench menu bar. When you see the project window, click in it to make it active. now select Project Print. This requester initiates the printing of your document. A variety of settings let you choose anything from the quality of printing to the pages to print. Print Quality ~~~~~~~~~~~~~ Click this gadget to toggle the print quality. The default is Normal. If you do not have a dot matrix graphics printer you must select Draft or NLQ (Near Letter Quality). For now select Draft. Print Pages ~~~~~~~~~~~ This option lets you select which pages of the document you wish to print. Leave it set to All. Paper Type ~~~~~~~~~~ Click this gadget to toggle between single sheet paper and fanfold. Change this if necesary. When Single Sheet is chosen, a requester appears with Ok and Cancel gadgets after printing each page. When you are ready to print click the OK gadget. Excellence! starts printing. While printing is in progress the menus ghost and the mouse pointer snoozes. While Excellence! prints, you may do nothing else. To abort the printing of a document press ESC. If your printer continues to print and the window unghosts, your printer has a print buffer. When the buffer empties, the printer stops. As you can see from this example, you can use Excellence! to quickly print out documents which do not need fonts or pictures. Notice that Excellence! left a blank space where the picture appeared. Highlight the word Excellence! and select Style bold. Do this twice to change both occurrences. Now select Project Print and change the Print Quality to NLQ. Click OK to begin printing. NLQ mode lets Excellence! print the document with any of the attributes selected from the Style menu. Of course, if your text doesn't appear with the same attributes, it is very likely due to an incompatibility with your printer and the printer driver you selected. When in Draft or NLQ mode, Excellence! cannot print out true WYSIWYG, though the output is as close as possible. For the closest WYSIWYG output, use the Topaz 11 font to have the page breaks and characters per line print as they appear. Style attributes will appear as it does in the document window. If you have a letter quality printer which is incapable of printing graphics, you must use the Draft or NLQ print modes. Now select Project Print once more and select Normal print quality. Click OK and Excellence! starts printing. You will notice that the printing takes a bit longer than in the other two modes. Since Excellence! fully supports any legal Amiga font and graphic images, the document must be printed in the printer's graphic mode. Current Amiga printer drivers are not terribly fast; it is hoped that future releases of these drivers from Commodore Amiga will improve printer performance. Excellence! can normally print a document in 8 colors or shades of grey when you use the Normal print mode. Depending on the available memory, Excellence! may drop the printed output to 4 or 2 colors. See the section titled 'Conserving Memory' in Chapter 5 for more information. POSTSCRIPT PRINTING ~~~~~~~~~~~~~~~~~~~ If you have a PostScript printer, you're probably anxious to see PostScript output. Fortunately, your Disk 1 Workbench diskette contains four PostScript fonts: PCourier PHelvetica PTimes PSymbol Each font has a corresponding '.metric' file. If the '.metric' file is not present, Excellence! prints out the document with the font's normal resolution. When printing with an Apple LaserWriter, change your preferences to Serial. The Workbench preferences settings on Disk 1 have the proper serial parameters set. Highlight 'Sample.doc' and select Font PTimes 12. Change your Page Setup to 15 Pitch. Choose the Project Print command. Change the Print Quality to PostScript and click OK. If you don't have a PostScript printer, you can print to a disk file. Then take the PostScript file to a commercial printer and have camera-ready copy produced with their PostScript printer. After a few moments you'll see text similar to what appears in this manual. Notice the picture's resolution changed. This is due to the higher pitch setting. When mixing PostScript with Amiga fonts and pictures, the Amiga font and picture always prints using the Amiga resolution. QUITTING EXCELLENCE! ~~~~~~~~~~~~~~~~~~~~ To exit Excellence! choose Project Quit. Excellence! checks any of the open project windows and gives you the opportunity to save your changes. If the text in the project window was edited since the last Save, a requester prompts you to store the changes. Click the Yes gadget to close the window and saves the changes with the name appearing in the requester. Click No to close the window withoug saving any changes. Click Cancel to abort the function and leave the project window oven Please click the No gadget to prevent Excellence! from saving the changes made during this tutorial. Your Amiga returns to wherever you loaded Excellence! from, either Workbench or CLI. If memory runs low you won't see this requester. Instead, Excellence! automatically closes the window and saves your changes. BACKING UP DOCUMENTS ~~~~~~~~~~~~~~~~~~~~ Excellence! maintains its own backup files by default. Backup files are stored as 'document.bak' where 'document' is the name of the file. See Project Preferences in Chapter 5 to turn this option off. If you have very important documents you should back them up onto separate disks using the diskcopy command from Workbench or drag the document's project icon from one disk window to another. You can also make a backup within Excellence!. Just select Project Save As and specify an alternate document name on another disk before you exit the program. CHAPTER 3 ~~~~~~~~~ MENU COMMAND SUMMARY ~~~~~~~~~~~~~~~~~~~~ This section lists all of Excellence!'s commands as they appear from the pull-down menus. Each command is followed by a brief description. Refer to the QUICK REFERENCE GUIDE for a complete explanation of each of these items. PROJECT MENU ~~~~~~~~~~~~ New ~~~ This command opens a new project window. With several project windows available, you can work on several documents at the same time. Open ~~~~ Use this command to retrieve a document previously stored on disk. A requester displays the names of all the documents available for editing. To open a document, double-click the filename. You may also type the name of the document from the keyboard and click the Open gadget. To abort, click the Cancel gadget. If you are a SCRIBBLE! owner you should be pleased to know that your SCRIBBLE! documents are completely compatible with Excellence! Insert ~~~~~~ This command inserts a document or picture in the current window. The document appears at the insertion point. Close ~~~~~ Choose this command to close the current window. If changes have been made, you are prompted to save the document. Close unneeded windows to free memory for other applications. Save ~~~~ This item saves the latest changes to your document to a disk file. If the current project is untitled, a file requester appears. Enter the filename in the Selection input area and click the Save gadget. Ghosted filenames in the requester indicate you may only save a document with this selection. Save As.. ~~~~~~~~~ Displays a file requester to allow you to save the current document under a new name. This is useful when making changes to a document without fear of losing the original. Revert to Saved ~~~~~~~~~~~~~~~ This option retrieves the last saved version of the current document. This function is perfect when you make changes to a document and wish to abandon them to start again. Revert to Backup ~~~~~~~~~~~~~~~~ This item retrieves the backup version of the current document. A backup copy is created automatically when you first save a document with Excellence! Delete.. ~~~~~~~~ Choose this item to remove a document from disk. A file requester appears and lists the documents available. Double-click the filename for the document yu wish to delete. Another requester prompts to continue. Click the Yes gadget to delete the file or No to abort. Page Setup.. ~~~~~~~~~~~~ This item displays a requester which contains information about how each page in Excellence! is setup. Values for margins and page size may be entered in inches or centimeters. One to four columns can be displayed with headers, footers and footnotes. Print.. ~~~~~~~ Choose this menu item to print your document. Print quality is selectable and you may define which pages and how many copies to print. Print Merge.. ~~~~~~~~~~~~~ Select this item to print form letters or other documents which insert information into a document from a separate datafile. You will enter the datafile name and the range of records to merge. Preferences... ~~~~~~~~~~~~~~ This item displays a requester to let you change the default color settings, the type of window Excellence! uses, the user dictionary, glossary and font. These defaults are stored in a preferences file which is read when you load the program. About.. ~~~~~~~ Displays the Excellence! copyright notice along with pertinent information about the document in the current window. Quit ~~~~ Exits Excellence!. If changes have been made to the document since the last Save, you are prompted to store the changes. EDIT MENU ~~~~~~~~~ Undo ~~~~ Choose this to reverse any editing to a paragraphg. After this command is selected the menu item changes to Redo, which un-does the Undo. Cut ~~~ Removes the highlighted text from the document and places it in the clipboard. Information placed in the clipboard can be accessed by Excellence! again or by other programs. Copy ~~~~ Copies the highlighted text to the clipboard and does not change the original document. Paste ~~~~~ Places the contents of the clipboard at the insertion point. Erase ~~~~~ Removes the highlighted text but does not place it in the clipboard. Select All ~~~~~~~~~~ Highlights the entire document for the next operation. Math ~~~~ Performs mathematical functions on highlighted numbers and places the result in the clipboard. Copy Ruler ~~~~~~~~~~ Copies the ruler settings for the paragraph containing the insertion point or the first paragraph highlighted. Use this to quickly format other paragraphs with the same settings. Paste Ruler ~~~~~~~~~~~ Formats the paragraph at the insertion point with the ruler settings from the paragraph selected with COPY RULER. If several paragraphs are highlighted, they'll also be re-formatted. FORMAT MENU ~~~~~~~~~~~ Insert Page # ~~~~~~~~~~~~~ Displays the current page number at the insertion point and is updated if the page number changes. Page numbers may appear anywhere on the page, including headers, footers and footnotes. Insert Time ~~~~~~~~~~~ This command places the current time at the insertion point. The time is automatically updated when the document is first loaded by Excellence! and when it is printed. Insert Date ~~~~~~~~~~~ This command places the current date at the insertion point. The date is automatically updated when the document is first loaded by Excellence! and when it is printed. Insert Page Break ~~~~~~~~~~~~~~~~~ Use this command to force a new page at the insertion point. Insert Header ~~~~~~~~~~~~~ This command allows you to enter information which appears at the top of that page before any other text. Headers often contain the name of the document or author. Insert Footer ~~~~~~~~~~~~~ This command allows you to enter information which appears at the bottom of that page and after any other text. Like the header, a footer may contain useful information about the document which should appear on every page or a select number of pages. Insert Footnote ~~~~~~~~~~~~~~~ Footnotes are like footers, except they appear after the text and before the footer. If multiple columns are defined, the footnote is placed under the correct column. Mark Index Entry ~~~~~~~~~~~~~~~~ Select this command to add the highlighted text to the list of words which will be indexed with the Generate Index function. Mark TOC Entry ~~~~~~~~~~~~~~ Choose this to add the highlighted text to the list of words which will be indexed with the Generate TOC function. Keep Together ~~~~~~~~~~~~~ Choose this command to keep the paragraph at the insertion point from printing over two pages. If several paragraphs are highlighted they are printed together on the same page. Allow to Split ~~~~~~~~~~~~~~ The command allows paragraphs selected with the Keep Together command to be printed on more than one page. If no paragraphs are highlighted, only the paragraph at the insertion point is affected. VIEW MENU ~~~~~~~~~ Show Ruler ~~~~~~~~~~ This is the default setting and displays a ruler across the top of the current window. The ruler shows the margins, tab settings, indention gadgets and the line spacing for the current paragraph. Hide Ruler ~~~~~~~~~~ This command removes the ruler from the current window to display more of the document. The current ruler settings stay in effect. Select SHOW RULER to change the ruler settings. Show Markers ~~~~~~~~~~~~ This command lets you see the margins for each page and the markers used to represent page numbers, headers, footers, footnotes and the date ad time. By displaying the markers, you can easily remove a header or footer by deleting its marker. Hide Markers ~~~~~~~~~~~~ This is the default setting to hide the markers and display the document as it will appear on paper. Page View ~~~~~~~~~ Displays and lets you edit the body of the document. Header View ~~~~~~~~~~~ Displays and lets you edit a header Footer View ~~~~~~~~~~~ Displays and lets you edit a footer. Footnote View ~~~~~~~~~~~~~ Displays and lets you edit a footnote. FONT MENU ~~~~~~~~~ The items which appear on this menu depend on the number of fonts on your Workbench disk. The fonts are sorted alphabetically. If more fonts exist than can be displayed on a single menu, a double-width menu is used. If the default font in Project Preferences cannot be found, Topaz 8 is used. When a new font is selected it appears at the next character typed from the insertion point. Highlighted text automatically changes to the new font. Style Menu ~~~~~~~~~~ This menu contains commands which affect the appearance of the text in the document, regardless of the font selected. Checkmarks appear on the menu and reflect the style of the character at the left of the insertion point. All the commands on this menu work the same. If no text is highlighted, the style change appears at the next character typed at the insertion point. Highlighted text automatically changes to the new Style selection. Style selections do not affect pictures. Plain ~~~~~ This command resets all Style Attributes except for the Foreground and Background colors. Bold ~~~~ Displays characters in boldface format to draw attention to key words or phrases. Italic ~~~~~~ Displays characters in italics which causes the characters to be tilted slightly. Underline ~~~~~~~~~ Underline selected text. Superscript ~~~~~~~~~~~ This command raises text above the rest of the line, such as footnote numbers. Subscript ~~~~~~~~~ This command lowers text below the rest of the line, such as engineering equations. Foreground ~~~~~~~~~ This command displays a pop-out menu to choose the color of the characters. A color printer must be used for Excellence! to take advantage of the color selection. Background ~~~~~~~~~~ This command displays a pop-out menu to select the color of the background text. This feature requires a color printer, unless the color selection is used for aesthetic purposes. DOCUMENT MENU ~~~~~~~~~~~~~ Find/Replace ~~~~~~~~~~~~ This command lets you locate text in a document and optionally replace or delete the text. Excellence! searches for partial words and upper and lower case matching. Find Next ~~~~~~~~~ Locates the next occurrence of the word or phrase defined in Find/Replace. Check Spelling... ~~~~~~~~~~~~~~~~~ Choose this to locate misspelled words in your document. Excellence! searches from the insertion point and can display a list of possible corrections. New words may be easily added to the user dictionary. Check Next ~~~~~~~~~~ This command locates the next occurrence of a misspelled word form the insertion point. This is similar to the Find option of the Check Spelling command. Thesaurus.. ~~~~~~~~~~~ This command lets you easily find the synonym of a word (words which are similar in meading). If an antonym (word which means the opposite) is found, it is displayed. Check Grammar.. ~~~~~~~~~~~~~~~ This command searches from the insertion point to loacte possible grammatical errors in your document. As each error is found a suggestion is presented. Hyphenate.. ~~~~~~~~~~~ Choose this command to split a word over two lines. Words are often hypenated to better utilize space when logn words cause unattractive or wasteful character spacing. Generate Index ~~~~~~~~~~~~~~ This command creates an index from user-selected entries. The index is placed in the clipboard. Generate TOC ~~~~~~~~~~~~ This command works much like Index except its output format is different. The Table of Contents is placed in the clipboard. Glossary.. ~~~~~~~~~~ Choose this command to insert or add glossary entries. Glossary entries allow you to quickly retrieve paragraphs, pictures or commands you often use. CHAPTER 4 ~~~~~~~~~ ADVANCED FEATURES OF EXCELLENCE! ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This chapter covers the more powerful features of Excellence! Examples cover many topics - font substitutions, headers, footers and assigning menu commands to function keys. At the end of this chapter you'll find several sections which contain useful information. If you need to install Excellence! differenly from most users or are curious about how Excellence! does things, please take a look. CATUTION ~~~~~~~~ Some of the features described in this tutorial may not function fully with only 512K of RAM. Micro-Systems recommends a minimum of 1MB of memory to take advantage of Excellence!'s capabilities. MULTIPLE PROJECT WINDOWS ~~~~~~~~~~~~~~~~~~~~~~~~ For this example, please boot with a copy of Disk 1 or your own Workbench. Insert your copy of Disk 2 and double-click the Excellence! disk icon. When the disk window appears, double-click the Documents drawer. You will see several project icons. Notice the scroll arrows at the bottom and right side of the disk window. If you decide to store you own documents in this drawer, you may need to scroll in the disk window or make it larger to see all the project icons. Refer to your Amiga User's Guide for information on how to save icon positions. Find the project icon titled 'Gothic.doc' and double-click. After several moments the Excellence! main screen appears and then the window containing the document. If you have only one drive your Amiga will prompt you to swap your Workbench and Excellence! disk at least once. Excellence! must locate and open the fonts used by the document. Suppose you needed to work on tow or more documents at the same time. Instead of loading Excellence! again with the new document, just open a new document window. Excellence! lets you switch document windows with the lick of the mouse. Choose Project Open. When you see the requester, enter DOCUMENTS:Sample in the Selection input area, press Return and click the Open gadget. After a few moments the second window appears. Click the re-size gadget of the 'Sample.doc' window, move the mouse pointer about halfway to the top of the screen and release. Use the scroll arrows to make the text visible. Click the title bar and drag the window to the bottom of the screen. You can see the text in 'Sample' but not 'Gothic'. Click the right screen depth arranger on the 'Gothic.doc' title bar. Excellence! brings the 'Gothic.doc' window to the front and pushes 'Sample.doc' to the back. Click the left screen arranger and 'Sample.doc' appears again. Notice the insertion point doesn't appear in the 'Sample.doc' window. Excellence! lets you have only one insertion point active, no matter how many windows are open. Fortunately, Excellence! remembers where the insertion point is, so you can quickly copy text from one window, activate the other and select Edit Paste. Click somewhere in the 'Sample.doc' window to make it active. Now you see the insertion point. ACTIVATING A WINDOW ~~~~~~~~~~~~~~~~~~~ Excellence! automatically activates a window when you click anywhere in an inactive window. For example, move the mouse pinter anywhere in the 'Gothic.doc' window and click. The window immediately comes to the front. When working with multiple windows, sometimes it's easier if they are small. Unfortunately, each time you want to use one you must re-size it. Excellence! provides a shortcut. Click the left screen depth arranger in the 'Gothic.doc' window so the 'Sample.doc' window is visible. Now click the zoom box on the 'Sample.doc' title bar. In just a moment you have a full size window. To return to it's original size, click the zoom box again. The zoom box toggles the window between two sizes and positions, so it is even useful when working with half size and three quarter size windows. MULTIPLE PROJECT WINDOW RULES ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Like the insertion point, Excellence! only uses one document requester at a time. This does not mean you can't have both the Find/Replace and Thesaurus requester visible, but they are shared by all project windows. A document requester works with the project window which contains the insertion point. As a quick example make the 'Sample.doc' window active and select Document Find/Replace. When the requester appears, enter the word 'with' in the Find Text input area. Then click the Find gadget. Now activate the 'Gothic.doc' window. Make sure the nsertion point is at the beginning of the document. The Find/Replace requester is not visible. Excellence! pushed it to the back with 'Sample.doc'. Choose Find Next from the Document menu. If you ned to see the Find/Replace requester, choose the Document Find/Replace command. Different rules apply to all other requesters. When a non-Document requester is visible, it must be closed before you can switch windows. ADVANCED HIGHLIGHTING OPERATIONS ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ By now you're familiar with highlighting text with the mouse. In this section you will earn alternative methods of highlighting for various operations. If you need to highlight a space, double-click. The same thing applies for tabs so they can be deleted. Double-click at the position from where you pressed the Tab key and press Del. One of the easiest ways is to highlight by word. Place the insertion point at the beginning of 'Gothic.doc' and double-click, which highlights 'Gothic'. Continue to press the left mouse button and move the mouse pinter to the letter 'S' in 'Suspense'. Excellence! immediately highlights the entire word. The fastest way to highlight with the mouse is to Shift-Click. Place the insertion point at the beginning of the document again. Without holding down the left mouse button, move the I-beam to the end of the 5 in 'Chapter 15'. Now hold down the Shift key and click. The entire area becomes highlighted instaneously. To extend or decrease a highlighted area, simply move the I-beam, press the Shift key and click again. Excellence! adjusts the selected area depending on where the I-beam is in relation to either end of the highlighted text. For example, click on the word 'next', Excellence! extends the highlighted area to include all text up to that word. Now Shift-Click on 5 again. Excellence! decreased the highlighted area. Shift-Click at the end of the word 'Suspense'. This time, Excellence! decreased the highlighted area from the beginning of the document. This happened because the I-beam was closer to the beginning of the highlighted area than the end, so it decreased from the opposite end of the selected text. Shift-Clicking is perfect for highlighting large areas of text. You can position the insertion point, scroll down several pages, place the I-beam where you want and Shift-Click. Excellence! highlights text much faster in this manner. FONT AND STYLE SUBSTITUTIONS ~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Highlight from the beginning to the 5 in 'Chapter 15'. Select Style Bold. Double-click 'Kamelle' and select Style Plain. Return the insertion point to the beginning of the document and highlight from 'Gothic' to '15'. Now press the Shift key and select Style Underline. Excellence! adds underlines to all boldfaced text within the selected text area, skipping 'Kamelle' which is Styled differently than the text at the beginning. IDENTICAL RULER CHANGES ~~~~~~~~~~~~~~~~~~~~~~~ Excellence! lets yo make identical ruler changes to paragraphs. First, highlight a series of paragraphs. Then press the Shift key and make a ruler change. Excellence! changes the ruler settings for the first highlighted paragraph and makes the same changes to any paragraphs which has the same ruler settings as the first. Highlight 'Gothic.doc' from 'The next day' to 'look on your face. Why?" Move the left margin marker to the 2 inch ruler position. Now move the I-beam to the end of "Scrapey noises?" and Shift-Click. Press the Shift key and use the mouse pointer to move the indent marker to the 1 inch ruler position. Release the Shift key and the mouse button. Notice the first two highlighted paragraphs use a hanging indent, while Excellence! left the others unchanged. NOTE ~~~~ To best take advantage of this feature, use unique ruler settings for the paragraphs you may need to change. Placing a tab in a certain position is enough to make the ruler settings unique. RELATIVE RULER CHANGES ~~~~~~~~~~~~~~~~~~~~~~ Unlike an identical ruler change, you may need to make the same type of change to a series of paragraphs. Choose Edit Select All. Now press the Left-Amiga key and move the left margin marker to the 1 1/2 inch position. Release the Amiga key and mouse button. All the paragraphs were indented by 1/2 inch. Move the insertion point to the paragraph 'The next day'. Before, the left margin marker appeared at the 2 inch ruler position, now it's at 2 1/2. FORMATTING DOCUMENTS ~~~~~~~~~~~~~~~~~~~~ Now that you've mastered the basics of word processing, it's tme to learn how to improve the look of your document. The Format menu contains many of these commands. Many professional documents require page numbers, headers, footers and even footnotes. Excellence! does all this and more. When you insert headers, footers or footnotes you can see where they appear on the page. Only the header and footer extend the full width of the page. Excellence! formats the body of the document into columns when you select that option through Page Setup, each column having its own left and right margin. In this section you're going to start with a fresh 'Gothic.doc'. Choose Project Revert to Saved and click Yes to abandon changes. After a few moments 'Gothic.doc' appears in the project window. This document is a chapter of a novel. Novels sometimes contain the name of the book in the header. Highlight 'Gothic Suspense' and select Edit Cut. The paragraph disappears. Now choose Format Insert Header. When the header view appears, select Edit Paste. The portion of the document you edit depends on the current view. The body of the document is edited from page view. The View menu lets you verify or change the current view. The header view uses the header margin size defined in Page Setup. The paragraph alignment defaults to centered. Click the left paragraph alignment gadget. The ruler displays an Even and Odd gadget. Excellence! highlights both to print the header on all pages. Now select Page View. The header appears on each page. Scroll down to page 2 and verify this. If you enter more text in a header view than will fit in the header margin, Excellence! increases the size of the header view but chops the actual text in the document. If this happens, increase your header margin size in Page Setup. Place the insertion point at the top of the document and select Show Markers. Excellence! displays a marker to represent the header. The Format menu contains most of the menu items which use markers. A header marker may appear anywhere on the page and Excellence! will display it in the header region properly. You can copy, cut or move a marker like any other character. If you don't want the header to appear on the first page, move the marker to page 2. Highlight the header marker and select Edit Cut. The header information disappears. Scroll to page 2 and select Edit Paste. The header information now appears on page 2, but not page 1. Return to the top of the project window. Select Edit Paste to insert the header marker on the first page. You now have two headers defined. You can use multiple headers to display page numbers on alternate margins. To display the header, double-click the header region of page 1. Each appears on a page of its own. The insertion point is at the end of the header. Now you'll insert a page number which appears flush with the right margin. Click the flush right tab gadget on the ruler, drag it to the right margin marker and release. Click the left paragraph alignment gadget, then select Format Insert Page#. The page number marker appears. Move the insertion point to the left of the page number marker and press Tab twice. Excellence! places the marker flush with the right margin. The page number is the only marker which never displays a value while in a header, footer or footnote view, since the page numbe constantly changes. Alternatively, you could have pressed the Tab key twice and then selected Insert Page#. Click the Even gadget and the header appears only on off-numbered pages. You'll apply this same format in reverse order for the next header. Select Edit Copy Ruler, click in the second header page before the word 'Gothic' and Edit Paste Ruler. Now choose Insert Page# and press the Tab key twice. Click the Odd gadget to have this header appear only on even-numbered pages. Scroll down the document and confirm that you now have alternating headers. You may insert headers, footers and footnotes anywhere on the page. If Even and Odd headers/footers are defined, double-click in the region header/footer region on the odd or even numbered page to edit that particular header. For example, click in the header region of page 2 to edit the even numbered header. In this example the header markers are on two different pages when they can just as easily be on the same page. The same principles work for both footers and footnotes. The only difference is a footnote appears just on the page where it was defined. If your Pge Setup specifies multiple columns, the footer appears beneath the proper column. FINDING THE RIGHT WORD ~~~~~~~~~~~~~~~~~~~~~~ For some people, writing is the most natural thing in the world. For others, every word is a trial. 'Trial'. Perhaps not the best word for that sentence. You turn once again to your thesaurus.... Finding the right words can mean the difference between a document which puts the reader to sleep, or one which interests. Excellence! features a built-in thesaurus to aid you in this search. Close your current project window without saving any changes. Open a new window with Project New and type in the word 'trial'. Place the insertion point on the word and select Document Thesaurus. Excellence! lets you view Synonyms, Antonymn or Both. Click Both. Excellence! opens a window and displays the words it finds. Synonyms appear first, then antonyms. If the word has more than one grouping, each appear below the other. Excellence! displays these types of words: adj(ective) adv(erb) conj(unction) noun prep(osition) pro(noun) verb Sometimes you won't see the word you want the first time. Click the word 'endeavor' in the thesaurus window. Excellence! highlights it. Now click the Both gadget again. Excellence! opens a new window and displays synonyms and antonyms of the word 'endeavor'. Excellence! lets you continue this process for as long as you wish. You may have so much fun looking for words that you forget about writing. To replace one word for another, double-click or enter the word from the keyboard. Double-click the word 'effort'. With Excellence!, looking for the right word is not so much an effort as it is a .... You know how it's done. If the insertion point is not on a word or a word isn't highlighted, Excellence! beeps when you click on the Thesaurus gadgets. Either move the insertion point or highlight a word and try again. When Excellence! cannot find a word, it displays the Check Spelling and Guess window. Click one of the selections in the window and then one of the Thesaurus gadgets. To abort, click the close gadget on the Guess window. CHECKING YOUR GRAMMAR Close the current project window without saving any changes. Now open 'Gothic.doc' from the Documents drawer of your Excellence! disk. After a few moments the document window appears. Select Document Check Grammar. You'll use the requester defaults for this example. Verify that the insertion point is at the beginning of the document and click the Check gadget to begin. Excellence!'s mouse pointer snoozes while it loads the 'Phrase.txt' file. Once loaded, Excellence! searches the document for possible problems. In a few seconds Excellence! locates the first occurrence. Excellence! highlights the phrase 'kind of'. The problem and suggestion appears within the requester. If you want suggestions to automatically appear elsewhere, click the Output gadget to Printer or File. If set to File, Excellence! saves the errors in a file names 'document.err' where 'document' is the document name in the current project window. With the Output set to Interactive, Excellence! pauses at each error to let you make changes immediately. When Excellence! finds a problem you have five choices: 1. Click in the sentence and make a correction. 2. Click the Check gadget to ignore the problem and continue to the next. 3. Click Ignore and Excellence! will not report this same problem again. However, Excellence! still displays other errors of the same type. 4. Click Eliminate and Excellence! ignores any problems which fall into the same category. Problems stay Ignored or Eliminated until you close the Grammar requester or change phrase files. 5 Click the Summary gadget to display the summary information for the sentences checked. You may click the Summary gadget anytime while Excellence! checks for errors. The output must be set to Interactive to display the summary information. This gadget beeps when Strictness is set for Summary. For now, click the Check gadget. Excellence! continues to search and highlights the phrase 'just exactly'. The problem and suggestion appear in the requester. Redundant "just" or "exactly" Dialog often contains errors since it reflects how some people talk. However, you can still make a correction. Type 'exactly'. Notice how Excellence! deletes the highlighted phrase and replaces it with your entry. Now click the Check gadget to continue. Excellence! finds the next phrase. 'indicating' Overstated or pretentious "showing" or "suggesting" In many instances this suggestion is fine. However, unless you change the phrase to 'pointing to', you're better off leaving it alone. Click Check to continue. 'ceiling' Hackneyed, Cliche, or Trite use "maximum" or "limit" unless you are talking about a room Unfortunately, the Grammar Checker can't interpret your sentences, it only looks for specific phrases. Click Check to continue 'was constructed' Wording - passive voice Consider revising This is a common problem for many writers. Too many passive voice sentences tend to bore the reader. This occurrence is fine. Click Check to continue. 'And' Hackneyed, Cliche, or Trite use sparingly to begin a sentence If Excellence! finds another occurrence, you'll need to make some changes. Click Check to continue. 'is where' Misused often O.K. for specific place, but not as in "math is where I fail" This is fine. Click Check to continue. 'kind of' again. This time highlight the phrase 'the kind of thing' and type 'something' from the keyboard. Sometimes an error requires more drastic measurer. Click Check to continue. 'be cared' Wording - passive voice Consider revising Click Check to continue. When the mouse pointer stops snoozing the grammatical checker is finished. now click the Summary gadget. The summary statistics appear. The summary window displays the number of suspected problems. Below is the grade level and Reading Ease score. Next appears the Sentence, Word and Special Statistice. Each is useful in determining how yur writing fares. Click the Next gadget to compare your document against 3 others. Excellence! compares your document against a Hemingway short story, the Gettysburg Address and a life insurance policy. Excellence! presents a bar graph for each. Be careful, as a good result here does not imply readability. Click Next to display each succeeding comparison. you may abort at any time by clicking the window gadget. Excellence! only displays this summary information on the screen. When all you care about is the summary information, set St5rictness to Summary and click Check. The summary window appears automatically when Excellence! finishes checking the document. To abort while Excellence! checks for problems, press Esc or click the close gadget of the Grammar requester. When you finish examining the summary information, close th check Grammar requester and continue to the next section. Excellence!'s grammatical checker is a writing tool. It reports common errors based on the contents of the phrase file. By no means can Excellence! report every grammatical error, nor can Excellence! check for every type of incorrect word usage. Look at these sentences: Jack done fell down the hill. He got all broke up. If Excellence! checked these for grammatical errors, it would find none. Even though these two sentences display text book summary statistice, everyone who writes like that will not win a Pulitzer, there's a good chance they will have to stay after class. Excellence!'s spelling checker, thesaurus and grammatical checkers are writing aids. Use them to help you in finding and correcting mistakes. As the examples in this manual have show, Excellence! cannot think for you! No matter how good Excellence! is, you should never place yourself in the position where you have to use the excuse, "But Excellence! didn't find anything wrong!" Ther is no substitute for proofing your own work! Refer to the document 'Bad_Grammar.doc' in the Documents drawer of your Excellence! disk for examples of the types of grammatical problems for which Excellence! looks. CREATING AN INDEX AND TABLE OF CONTENTS ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Producing a professional looking document or manual often needs a Table of Contents or Index to locate specific information quickly. Excellence! does both quite nicely. If 'Gothic.doc' appears in the project window, select Project Close and click Yes to abandon changes. From Project Open enter Excellence!:Documents/Titles in the Selection in put area and click the Open gadget. This is a sample document whichshows the sue of headers, footers and footnotes. When the document appears in the window highlight 'Introduction' and select Format Mark TOC entry. Section headers often become Table of Content entries. Use Show Markers to view the TOC entry. TOC and Index entries are the only items which require a beginning and ending marker. Both TOC and Index entries ccan exist in the same document. Highlight the phrase 'killer whale' in the paragraph below and select Mark Index entry. Continue to the end of the document; highlight each section header (they are underlines) and select Mark TOC entry. Place the insertion point at the top of the document when finished. Excellence! only indexes the marked word or phrases. To index every occurrence of 'killer whale' use Find/Replace. First locate each occurrence of the phrase, select Mark Index Entry and click Find. As the remainder of the document uses the phrase 'killer whales', which is plural, do not select the Full word option on the Find/Replace requester. Do so and repeat the same index procedure for 'Fred'. Then continue to the next section to learn how to generate your index and Table of Contents. GENERATING AND INDEX AND TABLE OF CONTENTS ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ The only difference between an index and Table of Contents is the way Excellence! outputs them. Index entries appear as: Page Setup 12-25, 34 WYSIWYG 1-2, 4 while the Table of Contents uses the format: Introduction................................................1 Making a Master Disk........................................3 To have Excellence! generate your index select Document Generate Index. When the mouse pointer stops snoozing the index is complete. Excellence! automatically places the output in the Clipboard. Move the insertion point to the end of the document and select Edit Paste. Excellence! uses the current page numbers when creating the index. If you change your Page Setup or make enough editing changes to the document, run Generate Index again. Excellence! can store only one thing in the clipboard at a time, so after you insert the index into the document, generate the Talbe of Contents by selecting Document Generate TOC. This time place the insertion point at the top of the document before selecting Edit Paste. It is as simple as that. If you have multiple documents because everything won't fit into memory you can generate a TOC for each document and place the output in a separate document. You can generate an index over several documents by following a slightly different procedure: Place the output from all the documents in one file. Then mark each index entry as an entire index phrase (include the page numbers) and select Generate Index again. Excellence! produces the same index, except it is sorted properly. However, each entry contains one extra page number. Simply delete the extra page number. When duplicate entries appear, delete the carriage return at the end of the first entry and remove the duplicate indexed word or phrase. THE CLIPBOARD ~~~~~~~~~~~~~ Excellence! uses the Clipboard for many things. The most common is to Cut, Copy and Paste information into an Excellence! document. However, the Clipboard is also a way to transfer information from one program to another. For example, you can Copy a paragraph from Excellence! then Paste it into SCRIBBLE! Micro-Systems popular text-based word processor. The same applies to ANALYZ! and ONLINE!, the electronic spreadsheet and telecommunication programs. The Clipboard is versatile. Even if you don't have enough memory to run both applications at the same time, just copy text from Excellence! and quit. Then load SCRIBBLE! and Paste the information. This requires that you use the same Workbench boot disk for both applications, since the Amiga stores the contents of the Clipboard to a disk file. Depending on the program, some information may not transfer properly. For example, SCRIBBLE! cannot display pictures, fonts or markers, so it must ignore them. SCALING AND CROPPING PICTURES ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ you know that Excellence! lets you insert a picture into a document, any low, medium or high-resolution IFF picture. Excellence! automatically adjusts the size and the colors in the picture if necessary. The problem with pictures is they can be too large for the document. Or, you may only want to print part of the picture. Excellence! lets you re-size and crop pictures. Close the current project window without saving any changes. Then select Project Open, enter 'Documents:Sample' in the Selection input area and click the Open gadget. When the document window appears double-click the 'e' picture. A box surrounds the picture and the mouse pointer becomes an arrow. In the lower right corner of the picture appears a small re-size gadget. Click the re-size gadget and drag the mouse up to the halfway point and release. After a moment Excellence! re-displays the picture and adjusts the paragraph. The picture is still highlighted. As with any highlighted character, press the Del key to remove the image, select Edit Copy or enter replacement text from the keyboard. If you accidentally delete the picture select Edit Paste immediately. Click the re-size gadget and move the mouse pointer around. With this method you can increase the size of a picture, though some resolution loss is expected. In some instances when you've re-sized a picture too small it may be better to delete the picture and use Project Insert and start again. As you move the mouse pointer, the border adjusts to keep the image in the same proportion. Press the Shift key while you move the mouse pointer. The picture's proportion changes. Move the mouse pointer so the border overlaps the original image and release. When re-sizing a picture you can select Edit Copy and make a backup of the original. The picture stays in the Clipboard until you do another Clipboard operation like Edit Cut or Copy. While re-sizing a picture helps to conserve document space, sometimes you need to remove part of the picture. Click the re-size gadget of the picture and press the Alt key. Now move the mouse pointer up and past the lower portion of the 'e'. Release the mouse. That portion of the picture is now gone. You'll need to select Project Insert and load the picture into the document again should you crop too much of the image. Refer to the instructions above to create a backup of the original image with Edit Copy. Excellence! crops a picture from any of the four corners, just click on one of the corners of the picture. You'll find this feature very handy when you need just one small part of a large picture. If you're printing columns with pictures and the columns don't line up at the bottom of the page, you'll need to adjust the picture. Either re-size or crop the picture. Another solution is to increase the line spacing for the paragraph which has the picture. PRINTING MAILING LABELS WITH MAIL MERGE ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Mail Merge is a system where Excellence! automatically inserts information from a separate datafile when you print a document. In this manner you create 'form letters'. This section teaches you how to print mailing labels. You will use the Mail__Merge.dat file supplied on you Excellence! disk. Close the current project window with saving any changes. Select Project New and display the Page Setup requester. Change your Page Setup to the following: Page Height 1.00 Top Margin 0.2 Bottom Margin 0.2 Header Margin 0 Footer Margin 0 When finished, click the OK gadget. If these values aren't entered properly you will hear a beep. Double-check your entries and click OK again. Select Show Markers to see how much room you have for the mailing label. Then set the right margin marker to 4 1/2 inches. Press Alt-< (less then). Two left arrows appear. Enter 'name' and press Alt-> (greater than). This is known as a variable name. Excellence! uses variable names to know where in the document to place the information form a mail merge datafile. Press Return to start a new line. Follow the instructions above to make your document window appear like the one below: <<name>> <<address>> <<city>>,<<state>> <<zip>> Character case does not matter. If you accidentally press return an end up with two pages, press Backspace once. Excellence! uses the same font and style attributes as the variable name when doing its Print Merge. This lets you use multiple fonts, boldface or even color in your mailing labels. When finished, select Project print Merge. Click in the Mail Merge Data File input area and enter the string: Excellence!:Documents/Mail__Merge.dat Leave the other the requester information alone and click OK. This instructs Excellence! to merge all the datafile records in the document. The Project Print requester appears next. Make any necessary changes to the Print requester and click OK to begin printing. For fast output select Draft or NLQ printing. If you have a PostScript printer follow the instructions in Chapter 2. After a few moments your printer outputs several names and addresses. When you use mailing labels you may have to adjust the left margin to begin printing on the left side of the label. In a regular document, like a business letter, you may use variable names anywhere and as often as you'd like in the document. Refer to th document 'Mail__Merge.doc' for a sample Mail Merge document. Select Project Save and store the document under the name Documents:Labels. CREATING A MAIL MERGE DATA FILE ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ There's one rule Excellence! must follow - to do mail merge you must have a mail merge datafile. And the datfile must be in a specific format. On your Excellence! disk is a mail merge datafile. Cloe the current project window and select Project Open. Log into the Excellence! disk and the Document drawer and retrieve the document 'Mail__Merge.dat'. You may also enter Excellence!:Documents/Mail__Merge.dat in the Selection input area and click Open. Notice in this example you entered the filename extension. If the document doesn't have the same filename extension listed next to Pattern, you must enter it. When the document window appears you'll see the same information printed in the previous section. Name, Address, City, State, Zip Chris DeBracy,5251 Markham Drive,Wellington, FL,33414 "Jack Matthews, Jr",4897 NE 18th St.,Boca Raton,FL33418 ,P.O. Box 497,Lake Worth,FL,33415 Paul Dubois,293 Cottonwood Ave.,Jupiter,Fl, "William Needham, Pres.",14 Cornwall,West Palm Beach,FL,33430 The first line of an Excellence! mail merge file contains the variable names used in the previous document. These names must be in the same order as the information in the datafile. A mail merge datafile follows a simple but specific format. The data for each variable name must be separated by a comma. These are known as fields. If the field contains a comma, surround the entire field in quotes. If the field is blank just use a comma. A field must exist for each variable name found at the top of the datafile. A set of fields for the variable names are known as records. Each record must be ended with a carriage return and it can be no longer than 240 characters. Since most of the fonts Excellence! uses are proportional (some characters use more space than others) it may be difficult to know just how many characters each record uses. But it can be done. First, convert the text to a Topaz 11 font. Then change your Page Setup to a Pitch of 15 with a Page Width of 17 inches. Set the left margin to 0 and click OK. The maximum number of characters you can place on each line, including the carriage return, is 240. If a record goes past 240 characters, press Return at the end of the line. Excellence! will use the rest of the record's information on the next line when doing its Print Merge. Look at each record carefully. You can see examples of records with blank fields and fields with commas. YOU MUST FOLLOW THIS FORMAT PRECISELY! If you don't, information may appear in the wrong place when yu do your Print Merge. Go to the end of the document and enter your name and address, following the same format as the record above. When you finish, select Project Save. Normally Excellence! saves the document under the name on the title bar. However, the Text gadget on the file requester is selected. When you load a file, Excellence! toggles this gadget to let you save the file again as text, instead fo the Excellence! format. Since a mail merge datafile must be in text format, click the Save gadget. Whenever the Text gadget is toggled, Excellence! displays the file requester when you use Project Save. This is done purposely. When Excellence! stores a file as Text, no formatting information is saved. Refer to the Section 'Text Files' later in this chapter for more information. If you wish, open 'Labels.doc' and do a Print Merge again. you should see your name and address appear after the other names. GLOSSARY ~~~~~~~~ The Glossary is the last menu item examined in this tutorial. In some ways the best was saved for last. The Glossary is a powerful and versatile menu item. With it, you can do everything from creating a macro key to delete words, to selecting menu items and inserting items like a header for your business letters. Close the current project window and select Project New. When the document window appears, choose Project Insert. Enter Excellence!:Documents/MSS__Logo and click the Open gadget. Move the insertion point to the right of the picture and press Return. On the lines below enter: Micro-Systems Software, Inc. 12798 W. Forest Hill Blvd. Suite 202 West Palm Beach, FL 33414 Now highlight the picture and text and select Document Glossary. In the Name input area enter 'Letterhead' and click the Define gadget. The glossary window now contains the new entry. Select Edit Cut to clear the project window. Now click the 'Letterhead' entry in the glossary requester and select the Insert gadget. Edit glossary entry saves all Font, Style and ruler settings. If you click the Save gadget in the Glossary requester you may insert this letterhead into any document. While it's great to be able to insert information like this with the mouse, it's even better to have it at your fingertips. Click the 'Letterhead' glossary entry with the mouse. Below the Name input area appears the first 32 characters of the glossary entry. Pictures appear as small boxes. Now click the Key gadget, Excellence! highlights it. Press any keyboard command, like Alt-L. When you enter the keystroke Excellence! un-highlights the gadget and inserts the keyboard definition below the glossary entry display. This helps to prevent you from assigning a duplicate keyboard definition to a macro. Press Alt-L and Excellence! automatically inserts the 'Letterhead' entry for you. you may type this at anytime, Excellence! doesn't require the glossary requester to be present. Close the requester if you wish to save memory. Just this feature alone makes the Glossary a powerful feature. But there's more. Excellence! uses special commands known as reserved words whichyou can place in a glossary entry. When Excellence! inserts the entry into the document, it does operations based on the reserved words. The following lists all the reserved words Excellence! recognizes: Word Meaning ~~~~ ~~~~~~~ {alt} Alt key {amiga} Right or left Amiga key {backspace} Deletes character left of the insertion point {ctrl} Ctrl key {del} Deletes character right of the insertion point {down} Moves insertion pont down one line {esc} Esc key {fx} Function key where "x" is a number from 1-10 {left} Moves insertion point to the left {menu} Executes menu command {return} Return key {right} Moves insertion point to the right {shift} Shift key {tab} Tab key {up} Moves insertion point up one line The {menu} reserved word is he only command which does not reference a keyboard command. You may access a menu item by entering the full menu name. For example, enter the following line in the document window. {menu format, mark index entry} You must enter the menu command as it appears on the menu (case does not matter, nor do font and style attributes). Place a , (comma) between each portion of the menu command. The curley braces must surround the reserved words. Now highlight the line and enter 'Index' in the Name input area of the Glossary requester. Click Define and then Key. Press Alt-I to assign this keyboard command to the entry. If you accidentally press Return, click the Key gadget three times. Twice to remove the keyboard definition and the third to accept Alt-I. Return to the document and delete the highlighted text. Type in the word 'test' and select View Show Markers from the pull-down menu. Place the insertion point on the word 'test' or highlight it. Press Alt-I and you'll see two index markers appear on either side of the word. Any menu item is acceptable. For example. {menu font, garnet, 9 point} is perfect for changing a font on the fly without using the mouse. When using reserved words you must assign a keyboard definition to the glossary entry. Otherwise, if you Insert the entry using the moue, Excellence! places the entire string in the document without interpreting the reserved words. Despite these already enormous capabilities, Excellence! lets youdo even more. With a combination of reserved words you can accomplish most highlighting operations normally done with the mouse. Enter the following line in your document: {shift}{alt}{right}{del} Highlight the line and enter 'Del__Word' in the Name input area. Click Define and then Key. Press Alt-D to assign this keyboard command to the glossary entry. Now place the insertion point in front of the line you just entered and press Alt-D. You now have a word delete function. Continue to press Alt-D to remove the entire line. Refer to Chapter 5 for more examples and a full list of the keyboard commands available within Excellence! To save your glossary entries, click the Save gadget. Select an entry and click Remove to delete a glossary entry. Whenever you click the Define, Key or Remove gadgets always click Save to permanently save your changes. Excellence! uses the glossary name listed in Project Preferences. To switch between glossaries, select Project Preferences, change the glossary name and click OK. If the glossary doesn't exist then Excellence! creates it. To change the contents of a glossary entry, Insert it into the document, make the necessary changes and highlight the text again. Enter the name in the input area and click Define. If the glossary definition already exists, the message 'Replace existing entry?' appears. click the Yes gadget to continue or No to abort. With the combination of commands available to you, the glossary function will be one of your most valuable features. CREATING A STYLE SHEET ~~~~~~~~~~~~~~~~~~~~~~ A style sheet is often thought of as a pre-defined document format. You may use one format for your business letters, where a flush right tab is required and another for manuscripts, where an auto-indent is used. You can easily create a style sheet with Excellence! Open a project window, change your ruler and Page Setup settings and store the empty document under a unique name. When you need that particular format, open the document and select Project Save As you sotre the document under another name. Since you never change the original document, you can use it as often as you'd like. In this manner you save time in se5tting up your initial page and ruler settings. Close the current project window without saving any changes. Select Project Open and enter Documents:Labels in the Selection input area. Click the Open gadget and after a few moments your sample mail merge file appears. Remember the time it took to change your Page Setup and ruler settings? Now you'll create a style sheet to avoid having to do so again. Choose Select All from the Edit menu and press Del. Once the document window is empty select Project Save As. Click the Drive gadget until your Documents disk is in one of your drives. Enter the name 'Mail__Labels' in the Selection imput area and click Save. Without changing the original 'Labels' document (it's still on disk), you've created a style sheet you can use at any time when you need to print mailing labels. Keep this rule in mind for creating style sheets. When you enter text into a document, Excellence! always uses the ruler settings from the previous paragraph. So once you set your ruler settings once, the rest of the document format automatically follows. Using this feature you have a style sheet with multiple columns for your newsletters or a document with pre-set tabs for columns of data. There's almost no limit to what you can define. If you select Font or Style attributes and press the space bar, Excellence! saves you the time from having to select those options with the mouse before you start typing. MEMORY MANAGEMENT ~~~~~~~~~~~~~~~~~ Excellence! is rather unique in how it uses the memory of your Amiga. Instead of you having to specify an amount of memory for your document, Excellence! automatically uses only what the document requires. If the document size decreases, Excellence! releases the memory. Occasionally, you may be unable to open a window or display a requester. Due to the way the Amiga handles memory, the memory available to Excellence! may be too "fragmented" for it to display a window or requester. When this happens it is often necessary to reboot and un-fragment the memory. Refer to the section Conserving Memory in Chapter 5 for further information. TEXT FILES ~~~~~~~~~~ To save a document as a text file, select Project Save As and click the Text gadget. Then click Save. If Excellence! loads a text file it automatically toggles the Text gadget for you When the Text gadget is selected, Excellence! stores the document without any paragraph formatting, fonts, style, color, pictures or page setup settings. Every paragraph is saved as one long line, a format compatible with many text-based word processors and editors. if formatting is required, print to disk. While the Text gadget is toggled, Excellence! re-displays the file requester each time you select Project Save or Save As. To update a text file, press Right Amiga S and when Excellence! displays the requester, press Return and then S to activate the Save gadget. If you click the Text gadget off and click Save, Excellence! stores the file in its own format. To format a file on disk, select Project Print and specify a filename. Select Draft Print Quality. Every line ends with a line feed. Remove margins to prevent unwanted blank lines. If you need to embed the preferences control characters for boldface, underline and italics, select NLQ Print Quality. EXCELLENCE! FILES AND ASSIGN COMMANDS ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Your Excellence! disk contains several files. Among them are the dictionary files for the spell check and thesaurus, plus sample documents and datafiles. Excellence! can locate these files using the AmigaDOS ASSIGN command. If you don't need to move your files to another disk you can skip this section. The AmigaDOS ASSIGN command is very useful. It is used to tell your Amiga to look here instead of there when searching for information. Excellence! takes advantage of this by internally ASSIGNing its files. For example, under the volume name of Excellence!:, Excellence! looks for these files: Excellence!: Excellence! Excellence!:.udict Excellence!:.gloss Excellence!:.prefs If you copied these files to another volume/path you could enter an ASSIGN command from CLI or in your Startup-sequence to tell your Amiga where to find these files when Excellence! needs them. assign Excellence!: dh0:word This has the Amiga look in the sub-directory named 'word' on your hard disk for all the Excellence! files assigned under the volume name of Excellence! Note, you may not ASSIGN Excellence!: anywhere else if there's a disk with that volume name in any one of the drives. AmigaDOS will display an error and abort. The next ASSIGN command Excellence! uses is DOCTOOLS: The following files are located under this volume name. Doctools: Spell1.dict Spell2.dict thesp.dict thesm.dict thess.dict phrase.txt summary.txt These ar eyour dictionary and grammatical checker files. Normally Excellence! searches on its own disk for these files. However, you could copy them to another disk or even Ram: to speed up the thesaurus and spell check guesses. Do this by typing the following commands from CLI: copy Excellence! :#?.dict to ram: copy Excellence! :#?.txt to ram: assign doctools: ram: The last ASSIGN command has nothing to do with Excellence! However, if you reguarly use a large number of fonts (more than the 120 Excellence! displays), then you can ASSIGN your fonts: directory elsewhere. For this to work the ASSIGN command must be done before you load Excellence! assign fonts: my__fonts:fonts The example above has Excellence! search the disk with the volume name of My__Fonts for the fonts it will use. you can find this last set of files in your Documents drawer of your Excellence! disk. They are not located with an ASSIGN command, but listed here for your convenience. Documents Drawer Bad_Grammar.doc Examples of grammatical errors Mail_Merge.dat Sample Mail Merge datafile Mail_Merge.doc Sample Mail Merge letter Gothic.doc General purpose document Titles.doc Examples of headers, footers and footnotes Style.doc Example of multiple fonts and color CHAPTER 5 ~~~~~~~~~ QUICK REFERENCE GUIDE ~~~~~~~~~~~~~~~~~~~~~ This section contains a list of all Excellence!'s commands. Commands are shown as they appear on the pull-down menus. Following each is a complete description. At the end of this chapter is a list of keyboard commands and troubleshooting tips. PROJECT MENU ~~~~~~~~~~~~ Project New (Right_Amiga N) ~~~~~~~~~~~~~~~~~~~~~~~~~~~ Each document in Excellence! is edited from a project window. This command opens a new project window, empty of text. You may have as many project windows open as memory permits. Each window needs about 70K of chip memory (115K for interlaced windows). See the sectin titled Conserving Memory at the end of this chapter. Select the Save command to store the document on disk for later editing or printing. Project Windows ~~~~~~~~~~~~~~~ A project window contains the following items: Close window gadget Title Bar Zoom Gadget Screen Depth Arrangers Left margin Indent marker Tab marker Ruler Scale Tab marker Right margin marker Left --! Justify ! Paragraph alignment gadgets Center ! Right --! Scroll bar Left --! Center ! Tab gadgets Decimal ! Right --! Scroll arrow Decrease --! Line spacing gadgets Increase --! Page Number Indicator Insertion Point Re-size gadgets Title bar ~~~~~~~~~ When Excellence! is first loaded, the title bar initially contains the name 'Untitled-1.doc'. When you save the document to disk he title bar displays the new filename. Scroll arrows ~~~~~~~~~~~~~ To view different parts of a document, use the scroll arrows found at the bottom and the right side of each window. Refer to the section titled Keyboard Commands at the end of this chapter to learn hw to move around the document without the mouse. The scroll arrows move the display in small increments, in the direction of the arrow. Hold down the left mouse button to scroll continuously. Scroll bar ~~~~~~~~~~ To "page" through a document, click in the blank area next to the scroll bar. For example, click below the verticle scroll bar to move the display down one screen. A third method lets you quickly move to any portion of the document. Point at the scroll bar, click and hold the left mouse button. Move the scroll bar to the approximate position in the document and release the mouse. Page number indicator ~~~~~~~~~~~~~~~~~~~~~ At the right of the horizontal scroll bar is the page number indicator. As you move the scroll bar, the current page number is automatically updated. The page number indicator always reflects the page at the top of the window. Screen depth arrangers ~~~~~~~~~~~~~~~~~~~~~~ When you use more than one project window the screen depth arrangers let you switch from one window to another easily. Click the left arranger to "push" a window to the back. To make a window active, either click the right arranger or click anywhere in the window, Excellence! automatically brings the active window to the front. Should you need to place an inactive window over an active, click the left screen depth arranger twice. TIP ~~~ Excellence!'s menu bar also has screen depth arrangers since it uses a custom screen to display eight colors. Click on the left arranger to display the Workbench or next custom screen. you may also press Left-Amiga N then click to make that screen active. To return to the Excellence! screen, press Left-Amiga M and click. Every Amiga program which uses a custom screen should have screen depth arrangers on the menu bar. Click the left screen depth arranger on the menu bar to switch custom screens. Re-size gadget ~~~~~~~~~~~~~~ This gadget allows you to change the size of the project window. Click the gadget and the window border changes color. Hold the mouse button and move the mouse pointer. Move the pointer to where you want the bottom right-hand side of the window. Release the mouse button and the window is re-drawn to match the new border size. To move the location of the window, click on the title bar, drag the window border to where you wish and release. Close window gadget ~~~~~~~~~~~~~~~~~~~ Click the close window gadget to remove a project window. If the text in the window contains text or was edited since the last Save, a requester prompts you to store the changes. If the document in the project window does not have a name, a default name appears, along with these gadgets: Yes ~~~ Closes the window and saves the changes under the name which appears on the requester. No ~~ Closes the window without saving any changes. Cancel ~~~~~~ Leaves the window open without saving any changes. Select Project Save As to store the changes under a different name. Zoom gadget ~~~~~~~~~~~ At the far right of the title bar is the zoom gadget. This gadget is unique to Excellence! It lets you work with multiple windows easier than you could imagine. The zoom gadget toggles the project window's position and size. If you have a full-size window then shrink it down to one-quarter size, click this gadget to return to a full-size window. To return to the small window, click again. Insertion point ~~~~~~~~~~~~~~~ In the middle of the project window is the insertion point. Whatever you type from the keyboard appears to the right of the insertion point. By far the most flexible item of the project window is the ruler gadget. RULER SETTINGS ~~~~~~~~~~~~~~ The ruler gadget displays and changes the settings for each paragraph. The ruler reflects the settings of the paragraph at the insertionpoint or the first paragraph highlighted. Ruler settings are stored with each document. When a ruler setting changes, Excellence! immediately updates the paragraph. Remember, WYSIWYG! Refer to the command Select All to make paragraph changes for the entire document. Ruler scale ~~~~~~~~~~~ Excellence! displays its ruler in inches or centimeters. See Page Setup for more information. Ruler markers ~~~~~~~~~~~~~ To move any of the ruler markers, click the left mouse button and drag it to the desired position and release. Excellence! automatically adjusts the marker's position to the nearest ruler scale. Press the Alt key while moving a marker to precisely position it on the ruler. Left margin marker ~~~~~~~~~~~~~~~~~~ This marker determines where the left edge of the paragraph prints. The left margin in Page Setup determines how far to the left this marker can appear. When you move the left margin marker the indent marker automatically adjusts. Indent marker ~~~~~~~~~~~~~ To auto-indent a paragraph click the indent marker and move it to the right. As you enter each new paragraph, the first line appears at indent marker position. The default setting is for no indentation. This aligns the indent marker with the left margin marker to give the appearance of a right arrow. You may create a hanging indent by holding down the Shift key and moving the indent marker to the left of the left margin marker. If the hanging indent won't move past the left margin, move the left margin marker to the right and try again. Right margin marker ~~~~~~~~~~~~~~~~~~~ This marker determines how far to the righ tedge of a page a document print. You may place the right margin marker anywhere right of the left margin marker to the right margin definition. See Page Setup to set the value of the right margin. Tab markers and gadgets ~~~~~~~~~~~~~~~~~~~~~~~ Excellence! features four different types of tabs, for an incredible amount of versatility when creating your documents. Left ~~~~ Text entered at this tab position is flush left with the marker. Center ~~~~~~ Text entered at this position is automatically centered n relation to the tab marker. Decimal ~~~~~~~ Text entered at this position shifts to the left of the tab marker until you press a (.) period. From then on, any text entered appears to the right of the (.) period. Right ~~~~~ Text entered at this position is flush right with the marker. To add a tab, click on the appropriate tab gadget below the ruler line. The mouse ponter changes to that tab marker. Move the marker to the correct posision on the ruler and release the left mouse button. To precisely place a tab and have it appear between the ruler scale lines, press the Alt key before releasing the mouse. Removing a tab is as easy as clicking the tab marker and dragging it to the bottom of the ruler and releasing the mouse button. Once the tabs are in position, press the Tab key to move the insertion point from one tab marker to another. Tabs are part of your ruler settings and are therefore stored with the document. you may have as many as 8 tabs on the ruler line. if you press the Tab key a the end of a line, the insertion point automatically wraps aroudn to the next line. You should always press Return to prevent improper formatting. You may use a tab to "fill" a line with characters, such as chapter references. Press Alt-Tab and the character to repeat. The character repeats until the next tab marker. Press Shift-Tab to move the insertionpoint to the previous tab marker. Tabs are deleted like any other character, though they're not shown as such when you choose Show Markers. You should only use tabs on lines which do not wrap but end in a Return. Tabs, like the other ruler settings, may change from paragraph to paragraph. Paragraph alignment gadgets ~~~~~~~~~~~~~~~~~~~~~~~~~~~ These gadgets adjust how a paragraph appears. There are four ways to format a paragraph. Left ~~~~ Aligns each line in the paragraph with the left margin. This is the default setting. Justified ~~~~~~~~~ Aligns each line in the paragraph with the left and right margins. Excellence! automatically inserts spaces in short lines (except for the last). Justified paragraphs often appear in newspapers and articles. Centered ~~~~~~~~ This centers each line in the paragraph. No line padding is done. For single line paragraphs you may also use a center tab. Flush Right ~~~~~~~~~~~ Aligns each line in the paragraph with the right margin. No line padding is done, which gives the appearance of a ragged left paragraph. Line spacing gadgets ~~~~~~~~~~~~~~~~~~~~ These gadgets let you increase or decrease the amount of space between each line of a paragraph. The default value is one point larger than the default font, but this may not be accurate as Excellence! always adjusts the line spacing so there is at least one point between two lines, regardless of font height. Increase ~~~~~~~~ Increases the space between the two lines. Regardless of the value in the gadget, unless the lines in the paragraph visibly move, there are not enough points to increase the line spacing. Decrease ~~~~~~~~ Decreases the number of points betwee each baseline. You may not decrease the line spacing past what Excellence! requires to display two lines properly. Project Open (Right-Amiga O) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This command displays the file requester to retrieve a document from disk and places it in a project window of its own. Note ~~~~ If you are a SCRIBBLE! owner you should know that Excellence! will open your SCRIBBLE! documents with no converting on your part. On-screen centering, boldface, underline and italics are converted. However, dot commands are not. Files Requester ~~~~~~~~~~~~~~~ Excellence!'s file requester lets you quickly retrieve a document from disk. The top of the file requester contains the current volume/path. To the right of the volume/path is the filename pattern. The default is '.doc' which Excellence! appends to a file it creates to let you easily distinguish documents from other files. Click the pattern to change it to '.pic' and once more for ALL. Every file in the volume/path is now displayed. Bel;ow both of those is a list of files and sub-directory names. Sub-drectory names appear in a different color and have the word DIR next to them. To the right of each name appears the date and time the file was last saved. Above the directory names are the files which end in the extension '.doc', or the filenames which fit the pattern displayed. To the right of each filename is the filesize and the date and time the file was last saved. Next to the sub-directory and filenames is the proportional scroll bar. This works like the scroll bars in the project windows, except the filenames scroll as the scroll bar moves. Below the filenames is the selection input area. This is automatically activated when the file requester appears, so you may type in the filename and open a document without using a mouse. The filename in the selection area is the document opened. Clicking a filename places that name in the input area. Double-clicking a filename automatically opens the document. Three gadgets appear in the file requester. The Open gadget retrieves the file in the selection input area. Cancel aborts the Open function and removes the file requester. The gadgets are active, which means you can type in the filename when the requester appears, press Return and then type O to open the document. Click the Drive gadget to have Excellence! automatically switch the file display to another floppy drive. If you only have one floppy drive, swap out floppy disks while Excellence! displays the files in the empty RAM disk. Next to the Cancel gadget is the free space in kilobytes (KB) or megabytes (MB). This is used to keep track of dwindling disk space for a disk near its capacity. If you find yourself running out of disk space it is best to save the document to another disk. One of the file requester's strengths is its ability to change volume/paths by double-clicking on sub-directory names. When you select a sub-directory name in this manner, the directory input area is automatically updated to reflect the new volume/path. To exit from a sub-directory, double-click the / directory. This is known as the parent directroy. When a parent directory is not visible then you are in the main directory of that disk. If you do not wish to use the mouse to change sub-directories, click in the directory input area, type in the new volume/path and press Return. This is necessary to change the disk which Excellence! uses to store a document. The directory input area may contain the drive name where the disk is, or the disk's volume name. Each project window maintains its own volume/path and filename pattern information. Volume and Drive Names ~~~~~~~~~~~~~~~~~~~~~~ When you initialize a disk from Workbench its default volume name is 'Empty'. The volume name is found under the disk's icon. Use the Rename function from Workbench to change the volume name of a disk. Your Amiga can store data to whatever disk is in a particular drive or to a specific disk. Drive names are DF0:, DF1: and DH0:. Sample volume names are Excellence!, Documents, Data and Mystuff. If the directory nput area of your file requester contains the drive name DF1:, then regardless of what disk is in that drive, that's where Excellence! saves and opens documents. When the directory input area contains a volume name, Excellence! saves and retrieves documents from that disk no matter where it is. If the disk is not in a drive, hen the Amiga prompts you to insert that disk. Single drive owners must use volume names when storing documents on another disk! Whichever format you use, terminate the drive or volume name with a colon! Without a colon, Excellence! assumes you have specified a sub-directory and attempts to save the file to a non-existent sub-directory. This results in a "File not found!" error. To specify a volume/path with a sub-directory, separate the sub-directory names with a / (forward slash). DF1:DOCS TEST:DOCS/JANUARY In the first example, Excellence! displays the files in whichever disk in drive DF1 and the sub-directory named DOCS. In the second, the disk with the volume name TEST is first found. Then Excellence! looks in the sub-directory names DOCS, and in that sub-directory for another named JANUARY. Note ~~~~ The Commodore Amiga supports many levels of sub-directory names. Excellence! does not create sub-directories. To create a sub-directory use CLI's MAKEDIR command or duplicate a drawer, empty and Rename it. Refer to an AmigaDOS user's guide for more information. Project Insert ~~~~~~~~~~~~~~ This command lets you insert a document or picture in the current project window. Regular ASCII files are not permitted. If you try to insert an ASCII file, the message 'Incorrect IFF chunk!' appears. When you insert a picture, click the pattern from '.doc' to '.pic' or ALL so you may display those filenames. Select the file and the requester closes. The contents of the file appear at the insertion point. Project Close ~~~~~~~~~~~~~ Select this to close the current project window. If you have edited the document since the last save, Excellence! lets you save the changes. The same requester as found with the close window gadget appears. Make sure you close unneeded windows to free memory for other applications. Project Save (Right-Amiga S) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This item automatically saves the latest changes to your document and creates a backup of the original document, when the backup option is enables. Refer to Project Preferences for more information. If the current project is untitled, a file requester appears. Enter the filename in the selection input area and click the Save gadget. Filenames can be 16 characters in length and may not contain a (.) period or (/) slash. Excellence! automatically adds the '.doc' filename extension when the pattern matches. If the pattern is ALL, Excellence! stores the file without the '.doc' filename extension. Ghosted filenames in the requester permit you to save a document, not open one. If you try to save a file using a name which already exists, the error message 'Replace existing "filename.doc"?' appears. Click the Yes gadget to overwrite the old filename or No to abort. Note ~~~~ Excellence! normally stores its documents in a format which text based word processors cannot read. If you need to save a document as Text only, click the Text gadget. The gadget becmes highlighted. To save the file in an Excellence! format, click the Text gadget again. Text files do not contain any paragraph or page formatting, including headers, footers, page numbers and so on. Nor are fonts, style or color attributes saved. If the document contains a picture, Excellence! ignores it. Excellence! stores paragraphs as single lines, a format used by many text-only word processors. Project Save As.. ~~~~~~~~~~~~~~~~~ Displays the file requester to let you save the current document under a new name. This is useful when making changes to a document when you don't want to lose the original. If you try to save a file using a name which already exists, the error message 'Replace existing "filename.doc"?' appears. Click the Yes gadget to over write the old file or No to abort. Project Revert to Saved ~~~~~~~~~~~~~~~~~~~~~~~ This option displays a requester with the message 'Abandon changes to "filename.doc"?'. Click the Yes gadget to continue or No to abort. If you click the Yes gadget Excellence! retrieves the last saved version of the document and places it in the current project window. This is perfect when making changes to a document and you need to abandon them to start again. Excellence! looks for the document in the volume/path selected in the file requester. This menu item is ghosted until the document is saved. Project Revert to Backup ~~~~~~~~~~~~~~~~~~~~~~~~ This item retrieves the backup version of the document and places it in the current project window. A requester first prompts you with the message 'Abandon changes to "filename.doc"?'. Click the Yes gadget to continue or No to abort. Excellence! creates backup copies each time you select Project Save. Refer to Project Preferences to disable this option. This lets yu maintain three levels of every document: the one in memory, the saved document and the backup copy. If the backup option is not selected then the menu item is ghosted. Excellence! searches for the document using the volume/path in the file requester. Project Delete.. ~~~~~~~~~~~~~~~~ This function permanently removes a document from disk. A file requester lists the documents found in the current volume/path. To select the filename for the document you wish to delete either enter the filename in the selection input area or click on the filename with the mouse. When the name is in the input area, click the Delete gadget to diaplay another requester. This last requester confirms your choice. Click the Yes gadget to delete the file or No to abort. Project Page Setup... ~~~~~~~~~~~~~~~~~~~~~ This command displays the Page Setup requester which defines each page in Excellence!. These values remain constant for every page and are stored with the document. Measurements in ~~~~~~~~~~~~~~~ Excellence! displays values in inches or centimeters. Click this gadget to toggle between the two. Conversions to the other Page Setup values are made automatically. When you exit this requester the ruler reflects the correct measurements. Pitch ~~~~~ This determines the number of characters per inch that Excellence! prints. If you print in draft or near letter quality mode then this setting should be 10 or 12. PostScript requires a pitch setting of 15. The ruler scale adjusts to the pitch. Pitch is set as characters per inch even when the ruler scale is in centimeters. Page Height ~~~~~~~~~~~ The amount of space in which Excellence! may print a document vertically. Page Width ~~~~~~~~~~ The amount of space in which Excellence! may print a document horizontally. Top Margin ~~~~~~~~~~ The amount of blank space at the top of each page before any other text. Bottom Margin ~~~~~~~~~~~~~ The amount of blank space at the bottom of each page after any other text. Header Margin ~~~~~~~~~~~~~ The space after the top margin and before the body of the document. The header margin may be left empty or contain the document name, page number, date or other useful information. If the header is larger than the header definition, Excellence! chops the remainder. Just increase the header if this happens. Footer Margin ~~~~~~~~~~~~~ The space after the body of the document and before the bottom margin. This margin is like the header except the text appears at the bottom of each page instead of the top. Left Margin ~~~~~~~~~~~ The blank space on the left side of each page. Right Margin ~~~~~~~~~~~~ The blank space on the right side of each page. Start Page Number ~~~~~~~~~~~~~~~~ This is the number Excellence! uses for the first page of a document. If separating a large book into chapters, each a different document, it is necessary to be able to specify a beginning page number to maintain continuity. The page number indicator always reflects the correct page number using this value. Facing Pages ~~~~~~~~~~~~ This gadget toggles between Yes and No. When clicked to Yes, Excellence! substitutes the left margin for the right margin on even pages. This is useful when printing books or newspapers so each page aligns properly for binding. This does not show on the screen, but only on the printed page. The default is No. Number of Columns ~~~~~~~~~~~~~~~~~ Each click of this gadget toggles the number of columns from 1 to 4. Excellence! uses newspaper-style columns, a format used by magazines and newspapers. When a column becomes full the insertion point moves to the beginning of the next column on that page. When the page is full, text starts in the first column of the next page. The default is 1 column. Space Between Columns ~~~~~~~~~~~~~~~~~~~~~ The amount of blank space between each column of text. With one column defined, this value is ignored. Enable Automatic Numbering of Footnotes ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ When using footnotes in the document you may specify whether each footnote has a number. The default is Yes. Click the gadget to turn off numbering of footnotes. Start Footnote Number ~~~~~~~~~~~~~~~~~~~~~ When footnotes are automatically numbered, this is the value of the first footnote. This works like the Starting Page number. Click the OK gadget at the bottom of the requester and Excellence! accepts the new settings. If you hear a beep and the requester doesn't disappear then an illegal value appears somewhere. Double-check your values and click again. When changes are made which affect the ruler, the ruler markers adjust automatically. To abort changes made to the Page Setup requester, click the Cancel gadget. Project Print..(Right-Amiga T) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ From this requester you initiate the printing of your document. A variety of settings let you choose anythng from the quality of printing to the pages to print. Print Quality ~~~~~~~~~~~~~ This gadget toggles the print quality. The default is Normal. If you do not have a dot matrix graphics printer you must select Draft or NLQ (Near Letter Quality). Excellence! uses the driver selected through the Preferences tool, found on Workbench. Always verify you have the correct printer driver selected before printing a document with Excellence!. Normal ~~~~~~ This is the setting used when you wish to print the document as you see it on the screen. For Excellence! to print fonts, color and pictures, the document must be output in graphics mode. Depending on your printer, this can take a bit longer than printing in Draft or NLQ. The resolution of the printout is adjustable with some printers using the Print Density setting. If you select this mode with a letter quality printer the error message 'Incompatible printer!' will appear. NLQ ~~~ This mode is chosen for the quick printing of a document when you don't need special fonts, colors or pictures printed. The printer uses normal text mode and the document printed in near letter quality mode if your printer supports this mode. If the document contains a picture, a blank space represents its position in the document. All special style attributes (bold, underline, italics, super and subscript) are sent to the printer. In this mode you can use Excellence! to quickly print first drafts of a document or business correspondence which may not require fancy fonts. Choose the number of characters per inch through the Pitch option of Page Setup. Draft ~~~~~ This mode is like NLQ except style codes are not sent to the printer. This is particularly useful when printing a document to disk. choose the number of characters per inch through the Pitch option of Page Setup. PostScript ~~~~~~~~~~ PostScript is a page description language, the standard for many laser printers. With PostScript you achieve higher text resolution than conventional printers can accomplish in the Normal print mode. You may only use this mode if you have a laser printer which supports PostScript. The Apple LaserWriter and LaserWriter Plus are two examples. Pitch must be set at 15 for PostScript to work properly. Excellence! creates a PostScript file to send to your neighborhood printer. From there, it is printed on a high resolution laser printer. For PostScript quality select a font which has a corresponding metric file. If you select a font which does not have a metric file, PostScript uses the Amiga's resolution to reproduce the font. You can easily verify the existence of a font's metric file. From Workbench, double-click the CLI icon. From the CLI window type DIR :FONTS and press Return. A full display of your fonts sub-directory appears in the window. Standard font names like Helvetica, Times, Symbol and Courier most often have the '.metric' filename extension. Print Density ~~~~~~~~~~~~~ Some printers, such as the HP LaserJet, can print in several different resolutions. The default is 4 for the highest possible resolution. Toggle this from 1-4 for a lower resolution. While it speeds up output, the print quality is not as good. Refer to Print Quality for more information. This setting only affects the printer in the Normal print quality mode. Print Pages ~~~~~~~~~~~ This option lets you select which pages of the documen you wish to print. All ~~~ This is the default which prints all the pages specified. Odd ~~~ Prints only the odd numbered pages specified. Even ~~~~ Prints only the even numbered pages specified. Paper Type ~~~~~~~~~~ Click this gadget to toggle between single sheet paper and fanfold. Fanfold is the default. When Single Sheet is chosen, press the space bar to resume after placing the new sheet of paper in the printer. Print From Page ~~~~~~~~~~~~~~~ This is the page number from where Excellence! starts printing. The default is 0 to print from the first page of the document. Print to Page ~~~~~~~~~~~~~ This last page in the document to print. If this is 0 then everything from Print from Page forward prints. Number of Copies to Print ~~~~~~~~~~~~~~~~~~~~~~~~~ This is the number of times to print the document using the rest of the values in this requester. Print Back to Front ~~~~~~~~~~~~~~~~~~~ Toggle this gadget to Yes, to have Excellence!'s print pages in reverse order, starting with the last page first. Print to File ~~~~~~~~~~~~~ To print the document to a disk file, enter a filename. Precede the filename with a volume/path name, such as: DOCUMENTS:mydocument.doc If you don't specify a volume/path, then Excellence! creates the disk file where Excellence! was loaded. Documents are often printed to a disk file and typed from CLI or viewed by another word processor or text editor. The only time Excellence! prints a document to disk is if this input area contains a filename. Sometimes you can enter the filename PAR:. This is an easy way to have Excellence! print a document without using the preferences printer driver. There are few instances when you should need to do this. When you are ready to print click the OK gadget. Excellence! starts printing using the values entered. Click the Cancel gadget to return to the project window without printing. While printing is in progress the mouse pointer snoozes. This prevents you from doing anything while printing is in progress. To abort the printing of a document press Esc. If your printer continues to print and the pointer un-snoozes, your printer has a print buffer. When the buffer is empty the printer stops. Project Print Merge.. ~~~~~~~~~~~~~~~~~~~~~ This option lets you send the same letter to many people, yet let it look personalized. This is known as a form letter. Excellence! supports Mail Merge, which does just that. Mail Merge Data File ~~~~~~~~~~~~~~~~~~~~ Enter the datafile name. You may precede it with a volume/path like DATA:mailmerge.dat. If you don't specify a volume or drive name, Excellence! looks in the current directory. If Excellence! is loaded from DF0: and the Mail Merge datafile is on the disk in drive DF1: then the filename should be something like DF1:datafile.dat. If the datafile is not found, the error message "Main Merge file not found!" appears when Excellence! prints. HOW MAIL MERGE WORKS ~~~~~~~~~~~~~~~~~~~~ The mail merge principle is simple: You create a document which markes places in the document for data to be automatically inserted from a mail merge datafile. Suppose you wish to send the same business letter to several people. You could create a document using the following variable names: <<Name>> <<Address>> <<CityState>> <<Zip>> Dear <<Name>>: This is to inform you that our new program, <<Program>> supports full WYSIWYG. Please contact us... Notice the words Name, Address, CityState, Zip and Program are each surrounded by << and >>. This lets Excellence! know that each time it prints a line with one of these words to substitute information from the mail merge datafile. These words are known as variable names. To create a mail merge variable name, press an Alt-< (less than), enter a variable name and press an Alt-> (greater than). The variable names are important since Excellence! uses them to retrieve the correct information from the mail merge datafile. By itself, this document will do nothing special when printed. Therefore you create the mail merge datafile. The mail merge data file contains simple ASCII data. The first line must contain the variable names in the order they appear in the mail merge data file, not the documen. For example: Name, Address, CityState, Zip, Program Each line following contains the actual information inserted in the document when print merged. Separate each piece of information with a , (comma). These are known as fields. Any field which contains a , (comma) must contain " (quotes) on both sides of the field. All the fields together are a record. Terminate each record with a Return and do not exceed more than 240 characters. John Doe,1234 Anyplace,"West Palm Beach, FL",33414,excellence! Notice the field CitySate is surrounded in quotes. The quotes show tha the comma between the city and state belongs there and is not a field separator. If you select Print Merge and data from one field appears where it doesn't belong, double-check your fields. More often than not you've forgotten to surround a field in quotes, inserted an extra comma or neglected to use a comma for an empty field. John Doe,,"West Palm Beach, FL",33414,Excellence! For the mail merge to work correctly, every record must have the same fields for every variable name defined in the first line of the mail merge datafile. you may use variable names anywhere in the document. Always make sure youenter only the variable names in the mail merge datafile. When printed, the inserted information uses the same text attibutes and font as the variable name. Excellence! automatically reformats a paragraph when the merged text is greater or less than the space the variable name uses in the document. If you want an eary way to create mail merge files, look at ORGANIZE! Micro-Systems Software's database program. ORGANIZE! creates mail merge files compatible with Excellence! Merge All Records ~~~~~~~~~~~~~~~~~ This option determines which records from the datafile Excellence! merges with the document. Click the gadget to toggle between Yes and No. Yes is the default and overrides any other selections. Toggle this to No to merge only the records specified below. Merge from Record ~~~~~~~~~~~~~~~~~ When Merge All Records is No, enter the record number from where Excellence! should start its print merge. Each line in your mail merge datafile is a record. To start at line number 50 enter that number here. If this is 0, Excellence! starts with the first record in the datafile. Merge to Record ~~~~~~~~~~~~~~~ When Merge All Records is No, enter the record number at which Excellence! should stop its print merge. Each line in your mail merge datafile is a record. To stop at line number 300 enter that number here. If this is 0, Excellence! prints all records from the Merge from Record number. When the information is complete click the OK gadget and the Print requester appears. Select Cancel to abort any changes made in this requester. Project Preferences.. ~~~~~~~~~~~~~~~~~~~~~ This item displays a requester to let you change the default color settings, the type of window Excellence! uses, the user dictionary, glossary and font. Excellence! stores these defaults in an Excellence!.prefs file, which the program reads when you load the program. The three slide gadgets let you change any or all of the eight standard colors which Excellence! uses. Click the box which represents the color to change and move the color gadgets. Those colors Excellence! uses to display information take effect immediately. Others only show in the Style menu. RED GREEN BLUE These gadgets change a particular color. This works the same as the Preferences tool found on Workbench, except these colors only affect Excellence! Click on either side of the bar or click and drag the bar with the mouse. As the bar moves the highlighted box changes color. Combinations of red, green and blue make up the colors which the Amiga can display. The default colors (left to right, top to bottom) are: Blue, white, black, green, magent, cyan, red and yellow. Interlaced Window ~~~~~~~~~~~~~~~~~ A normal project window can display 15 to 25 lines of text. This varies considerabley depending on the font size, project window size and whether the ruler is hidden. With an interlaced window you can display between 30 and 40 lines. One drawback to an interlaced window is the display tends to shake. By adjusting your project window colors properly you can eliminate most of the jitter. Try using grey, black and white as the firs three colors and you'll see an improvement. Because of memory considerations (each interlaced window requires approximately 115K), interlaced windows do not appear until Excellence! is loaded again. This is the only selection in Project Preferences which does not take place immediately. Create Backup Files ~~~~~~~~~~~~~~~~~~~ With this gadget toggled to Yes, Excellence! keeps an extra copy of your document. Backup files have a '.bak' filename extension. Each tme you save changes to a document Excellence! renames the original to 'filename.bak'. With the combination of Revert to Saved and Revert to Backup you always have three copies of a document: the one in memory, the one saved to disk and the backup of the disk file. With this option disabled, the Revert to Backup menu item is ghosted and no '.bak' files created. Create Project Icons ~~~~~~~~~~~~~~~~~~~~ The default is Yes to create a project icon for each document. A project icon appears from Workbench as a smaller version of the Excellence! application icon. One advantage to using project icons is it lets you easily copy documents from one disk to another. If you double-click on a project icon, Excellence! is automatically loaded with that document. Dictionary ~~~~~~~~~~ Enter the user dictionary name in this input area. The user dictionary stores words that it has learned from Check Spelling. If the user dictionary doesn't exist, Excellence! creates it when it Learns new words. Excellence! uses the default name of Excellence!.udict. You may precede a user dictionary name with a volume/path. Glossary ~~~~~~~~ The default glossay file. If the glossay file doesn't exist, Excellence! creates it when you add an entry with Document Glossay. Excellence! uses the default name of Excellence!.gloss. You may precede the glossay name with a volume/path. Font Name ~~~~~~~~~ This is the name of the default Excellence! uses when first loaded. Diamond 12 is the default font. If Excellence! cannot find the font name, it looks for the closest match. If a match is not found, Topaz 8 is used. Font Size ~~~~~~~~~ The size of the font Excellence! uses. Refer to Font Name. Once you have selected your Preferences click the OK gadget, Excellence! saves the changes in the file named Excellence!.prefs and read each time you load Excellence! To abort the current changes, click Cancel. Project About... (Help Key) ~~~~~~~~~~~~~~~~~~~~~~~~~~~ Displays the Excellence! copyright notice with statistics like the memory available. Click the OK gadget or press any key to resume. Project Quit (Right Amiga Q) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Exits Excellence! and closes each project window. If you have made changes since the last Save, a requester prompts you to save them. The requester is window-specific. If you click the Yes gadget in one window then only the document for that window is saved. However, anytime you click the Cancel gadget the function aborts and you return to the current project window. Edit Undo Typing (Right-Amiga Z) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This reverses the last editing changes to the paragraph. After you select this command the menu item changes to Redo, which un-does the Undo. The menu item ghosts when not available. When you selected it the menu item appears as follows: Edit Redo Typing (Right Amiga Z) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Choose this to undo the undo command. Edit Cut (Right Amiga X) ~~~~~~~~~~~~~~~~~~~~~~~~ Removes the highlighted text from the document and places it in the clipboard. Edit Copy (Right Amiga C) ~~~~~~~~~~~~~~~~~~~~~~~~~ Copies the highlighted text to the clipboard. The original text in the document is left unchanged. Edit Paste (Right Amiga V) ~~~~~~~~~~~~~~~~~~~~~~~~~~ Copies, does not erase, the contents of the clipboard and inserts it at the insertion point. Pasted text uses the same font, size from where you copy or cut. Edit Erase ~~~~~~~~~~ Removes the highlighted text from the document without placing it in the clipboard. Edit Select All (Right Amiga A) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This command highlights the entire document for the next operation. Global font, style changes and paragraph alignment are just several examples. Edit Math (Right Amiga M) ~~~~~~~~~~~~~~~~~~~~~~~~~ This command takes a highlighted column of numbers and does mathemitical operations based on the leading operator. The default operator is + (addition). For example the following: 11.00 -3.35 yields the result 7.65 and stores it in the clipboard. Select Paste to insert the result in the document at the insertion point. Other mathematical operators are - (subtract) * (multiply) and / (divide). If you have several columns of numbers and wish to add up only one, hold down the Alt key, press the left mouse button and highlight that column. THIS METHOD OF HIGHLIGHTING ONLY WORKS FOR THIS FUNCTION! Edit Copy Ruler ~~~~~~~~~~~~~~~ Select this command to copy paragraph settings to one or more paragraphs. If you highlight several paragraphs then Excellence! copies the settings from the first. Otherwise, the program uses the settings for the paragraph at the insertion point. Use this to reformat paragraphs which already exist in the document. new paragraphs always use the ruler settings from the previous paragraphs. Edit Paste Ruler ~~~~~~~~~~~~~~~~ This command reformats the paragraph at the insertion point with the ruler settings from Copy Ruler. To reformat several paragraphs or the entire document, first highlight them with the mouse. Unitl the Copy Ruler command is chosen this menu item is ghosted. FORMAT MENU ~~~~~~~~~~~ Note ~~~~ When you use Insert commands with Show Markers, a marker replaces the actual text. You can delete, move or copy these markers. Format Insert Page # ~~~~~~~~~~~~~~~~~~~~ Displays the current page number at the insertion point. If you change the starting page number through Page Setup it updates this number. Page numbers may appear anywhere on the page. Select Insert Header or Footer and then this command to have a page number appear automatically on every page. Format Insert Time ~~~~~~~~~~~~~~~~~~ This command places the current time at the insertion point. Excellence! updates the time when the document is opened or printed. The time may appear in the body of the document or in a header, footer or footnote. Format Insert Date ~~~~~~~~~~~~~~~~~~ This command places the current date at the insertion point. The date is automatically updated when the document is opened or printed. The date may appear in the body of the document or in a header, footer or footnote. Format Insert Page Break ~~~~~~~~~~~~~~~~~~~~~~~~ Use this command to force a new page at the insertion point, Excellence! ejects the page, regardless of how much space may be left on the page. NEVER TRY TO INSERT A PAGE BREAK AFTER ONE HAS OCCURRED NATURALLY. A FORCED PAGE BREAK MUST ALWAYS OCCUR BEFORE A NATURAL PAGE BREAK. Format Insert Header ~~~~~~~~~~~~~~~~~~~ This command lets you enter text which appears at the top of a page before any other text. Headers often display the name of the document or author and may contain pictures, page numbers, and the date and time. Enter header text from the header view. Only changes may be made to the header from this view, none may be made to the body of the page. To exit from the header view select Page View. The header view uses the default ruler setting from Page Setup. Paragraphs are automatically centered. You may change any of the ruller settings for the header paragraphs. Headers may be as large as you wish. If the contents of the header exceeds the header margin, as defined in Page Setup Excellence! chops the header where the margin ends. In this case just increase your header margin in Page Setup. Select Show Markers when in a header view. This lets you see the defined margins and any markers. With markers shown it helps to prevent you from exceeding the header margin. On the ruler both an Odd and Even gadget. They are highlighted to show that the header will appear on both odd and even numbered pages. If you want the header to appear only on even numbered pages, click the Odd gadget to de-select it. Defining an Odd numbered header is as simple as selecting Insert Header again, clicking the Even gadget and entering the header information for the odd numbered pages. Use alternating headers to place page numbers on the outside edge of the page, such as found in this manual. If you wish to edit a header after you have defined it, either double-click in the header region for that page or select Header View from the View menu. When you use alternating headers, go to the even or odd numbered page and select Header View. Headers may be defined anywhere in the document. You may turn a header off by choosing this command and leaving the header view blank. A header may not contain a footnote, page break, footer or another header. Format Insert Footer ~~~~~~~~~~~~~~~~~~~~ This command lets you enter information which appears at the bottom of that page and after any other text. Like the header, a footer may contain useful information about the document which should appear on every page or a select number of pages. See Format Insert Header for the rules on inserting a footer. Format Insert Footnote ~~~~~~~~~~~~~~~~~~~~~~ Footnotes are like footers, except they appear after the text and before the footer. Footnotes provide a ready source of reference for a term defined but not explained in the document. If you use multiple columns, Excellence! places the footnote under the defined column. Enter footnotes from the footnote view. Excellence! uses the default ruler settings with paragraphs aligned to the left with ragged right margins. You may change the ruler settings for each footer as desired. Footnotes may contain text and pictures like the header or footer and page numbers, and the date and time. When Excellence! prints the footnote, a line is drawn 1/3 the width of the column, before the actual text. If you enable footnote numbering, the footnumber appears in superscript at the place of insertion and at the bottom of the page before the footnote text. Footnotes are automatically renumbered when copied or moved to another place in the document. The text in the body of the document is automatically wrapped to the next page to make room for the footnote, if it becomes too large. Format Mark Index Entry ~~~~~~~~~~~~~~~~~~~~~~~ This command marks the word at the insertion point as an index entry. If you highlight several words then Excellence! indexes the entire phrase. Refer to Document Generate Index when you are ready to compile your index. Format Mark TOC Entry ~~~~~~~~~~~~~~~~~~~~~ This command marks the word at the insertion point as a Table of Contents entry. If you highlight several words Excellence! indexes the entire phrase. Section headers are often selected as Table of Contents entries. Refer to Document Generate TOC to compile your Table of Contents. Format Keep Together ~~~~~~~~~~~~~~~~~~~~ This function lets you keep a paragraph or series of paragraphs from printing on two pages. If you highlight nothing then it affects only the paragraph at the insertion point. Columns of numbers, short paragraphs and text with pictures are most often instances where it is better to have them on one page instead of being split. This command can only work effectively if you don't try to Keep Together more paragraphs than can fit on a single page. Keep Together is more flexible than Insert Page Break since it allows editing of the document without worrying about where the page breaks occur, natural or forced. When you insert a new paragraph between text highlighted with this command, it's made part of the Keep Together selection. Format Allow To Split ~~~~~~~~~~~~~~~~~~~~~ The command lets paragraphs highlighted with Keep Together to print on more than one page. If you haven't highlighted any paragraphs, it affects only the paragraph at the insertion point. Use this when you have edited the affected paragraphs to the pint where it is no longer practical to keep them on one page. If you highlight only some of the paragraphs selected with Keep Together, then only those may print onto two pages. The paragraphs not highlighted print together. VIEW MENU ~~~~~~~~~ View Show Ruler (Right Amiga R) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This is the default setting which displays the ruler at the top of the project window. The ruler reflects the current margins, tab settings and the line spacing for the paragraph at the insertion point. The ruler must be visible anytime you wish to make changes in a paragraph's format. When you highlight more than one paragraph, Excellence! changes them all to the new ruler settings. View Hide Ruler ~~~~~~~~~~~~~~~ This command hides the ruler in the project window to let you display more of the document. The current rules settings stay in effect. New paragraphs added to the document use the ruler settings from the previous paragraph. Select Show Ruler to make changes to the format of a paragraph. View Show Markers ~~~~~~~~~~~~~~~~~ This command lets you view the document with all the markers used in the document visible. When the markers are shown it makes it easy to move, copy or delete them. This is a list of the markers used by Excellence! Carriage Return Page Number Time Date Page Break Header Footer Footnote Index Entry TOC entry Soft Hyphen (Sorry, but there is no way to show the markers used) Tabs, spaces, non-breaking spaces and padded spaces are not shown with this command, though you may edit them. View Hide Markers ~~~~~~~~~~~~~~~~~ Ths is the default setting. All markers are hidden and Excellence! displays the document as it will appear on paper. View Page View ~~~~~~~~~~~~~~ This is the default view to edit the body of the document. While you may not edit headers, footers and footnotes from this view, they appear as they will when printed. Select this command when in another view to return to the body of the document. View Header View ~~~~~~~~~~~~~~~~ Edits the header for that page. If you have not definied a header for that page Excellence! locates the nearest header marker from the previous page. If you have defined odd and even headers, Excellence! locates the nearest odd or even header marker, based on the current page number. Select Show Markers to display the defined headers. The header view may be displayed by selecting this command or double-clicking the header region of a page. This command is ghosted when you have not devined a header. View Footer View ~~~~~~~~~~~~~~~~ See View Header View. This command is ghosted if you have not defined a footer. View Footnote View ~~~~~~~~~~~~~~~~~~ From this view you may edit a footnote. Excellence! displays all the footnotes for the document in this view and places the insertion poit on the footnote selected. You may also select this view by double-clicking a footnote. This command stays ghosted until you define a footnote. FONT MENU ~~~~~~~~~ This menu lets you control how the text appears in your document. Excellence! can substitute one font for another or do a global font change. The items which appear on this menu depend on the number of fonts on your Workbench disk. The fonts appear in alphabetical order. If there are more fonts than Excellence! can display on a single menu, Excellence! displays a double or triple-width menu. As many as 120 font entries can be displayed on the menu. The default font listed in Preferences is checkmarked on the menu, if found. Excellence! uses Topaz 8 (the built-in ROM font) if that font or match is not found. Excellence! gives you full control over which fonts and the size you wish to use. Excellence! allows a fonts size up to 99. Larger fonts cause the error message 'Fonts too large!' to display. The only practical limit to the number of fonts you may use depends on the amount of memory you have available. When you select a font Excellence! places it in memory. The more fonts selected, the more memory required. If too many fonts are chosen the error message 'Out of memory!' may appear. Should this happen, you'll need to save your documents, exit Excellence! and re-open everything. Note ~~~~ Some fonts are available only in upper case. If you enter words from the keyboard and they don't appear in the window, try pressing the Shift key. If you see two identically named fonts appear on the menu, the fonts were probably named illegally. The font menu always checkmarks the current font. If your document uses several fonts, the checkmark reflects the font to the left of the insertion point. As you move the insertion point from one font to another, Excellence! automatically changes fonts to maintain consistency throughout the document. You may select a new font at anytime, regardless of where the insertion point is. Simply checkmark the new font from the menu and anything typed from the insertion point on uses your new choice. To change a font globally, highlight the text and select the new font. Exchange one font for another by pressing the Shift key and selecting the new font from the menu. Excellence! substitutes all occurences for the font at the insertion point with the new one. This does not affect the other highlighted fonts. STYLE MENU ~~~~~~~~~~ This menu lets you change the appearance of the text in the document, regardless of the font selected. Menu selections work much like the Font Menu: the checkmarks reflect the style of the character to the left of the insertion point. Whenever you change the Style selection, the change takes effect immediately and all characters typed at the insertion point will display the new Style. The Style coices are cumulative. This means you may have text which combines bold, italic, underline and superscript attributes, using specific foreground and background colors. Superscript and Subscript are exclusive, only one can be selected. If you change the Style with text highlighted, it automatically changes to the new Style. If you highlight text and press the Shift key when making a Style change, Excellence! substitutes all occurrences of the Style at the insertion point for the new. Note ~~~~ Style selections do not affect pictures, with one exception. you may raise or lower a picture's position slightly with the Superscript or Subscript command. Style Plain (Right Amiga P) ~~~~~~~~~~~~~~~~~~~~~~~~~~~ This command resets all Style attributes except for the Foreground and Background colors. Style Bold (Right Amiga B) ~~~~~~~~~~~~~~~~~~~~~~~~~~ Displays characters in boldface format to draw attention to key words or phrases. Use Style Plain to turn off this attribute. Style Italic (Right Amiga I) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Displays characters in italics which tilts characters slightly. Use Style Plain to turn off this attribute. Style Underline (Right Amiga U) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Underlines selected text. Use Style Plain to turn off this attribute. Style Superscript (Right Amiga H) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This command raises text above the rest of the line, such as footnote numbers. Use Style Plain to turn off this attribute. Style Subscript (Right Amiga L) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This command lowers text below the rest of the line, such as engineering equations. Use Style Plain to turn off this attribute. Style Foreground ~~~~~~~~~~~~~~~~ This command displays a pop-out menu to choose the color of the characters. you must have a color printer for Excellence! to take advantage of this selection. Style Background ~~~~~~~~~~~~~~~~ This command displays a pop-out menu to select the color of the background text. This feature requires a color printer, unless you select the colors more for aesthetic purposes. DOCUMENT MENU ~~~~~~~~~~~~~ The commands on this menu work only in the current view. In addition, a document requester may remain visible so you can select it at any time. If you chooses a menu command with the requester visible, Excellence! activates it. Click the close gadget to remove the requester. Gadgets may beep when clicked to let you know hat you may not select the option. Document Find/Replace ~~~~~~~~~~~~~~~~~~~~~ This command enables you to locate a specific word or phrase in the document. Optionally, you may delete the text. Excellence! allows searches for partial words and supports upper and lower case matching. The only things you may not search for are markers and pictures. Find Text ~~~~~~~~~ Enter the string to locate in the document in this input area. The Find Text string limit is approximately 30 characters. Do not woory about font or style attributes, Excellence! ignores them when searching. If you also select Match Case, be sure to enter the text in this input area with the correct characters properly capitalized. Should you need to search for text with leading or trailing spaces, surround the string in the input area with " (quotes). Replace With ~~~~~~~~~~~~ Excellence! lets you locate and replace text in a document. enter the replacement string in this input area. The replacement string takes the font and style properties of the original text in the document. If this input area is left empty and you click the Replace gadget, Excellence! deletes the text. Find Backward ~~~~~~~~~~~~~~ If you select this gadget, Excellence! looks for the Find Text string from the insertion point to the beginning of the document. The default searches from the insertion point to the end of the document. A small box appears n the gadget to confirm that you have selected it. Wrap Around ~~~~~~~~~~~ Click this to have Excellence! start the search again from either end of the document to the insertion pint. A small box appears in the gadget to confirm its status. If you haven't selected Find Backward, Excellence! searches to the end of the document, then continues again from the beginning and stops at the insertion point. When this gadget is off, Excellence! stops once it reaches the end of the document. Full Word ~~~~~~~~~ When you click this gadget the Find Text string must appear by itself and not as part of another word. For example, the Find Text string AN would not match ANOTHER or ANIMAL. If this gadget does not display a box, Excellence! displays both examples. A small box appears when you select this option. Match Case ~~~~~~~~~~ When you select this, Excellence! only displays a word or phrase where the character case of Find Text matches that of the document. For example, The would not display the. If this is not selected, both examples are shown. The small box confirms whether the option is on or off. Find ~~~~ Click this to start the search. To skip to the next occurrence without replacing, click again. Excellence! always starts its search from the insertion point. Find Backward determines the direction of the search. Replace ~~~~~~~ Click this to exchange the Find Text with the Replace with. The replacement string uses the same font and style as the original text. When the Replace with input area is empty, Excellence! deletes the phrase. To skip without replacing, click the Find gadget. Replace, then Find ~~~~~~~~~~~~~~~~~~ Click this to replace the Find Text and automatically search for the next occurrence. This is like clicking Replace and then Find. Replace All ~~~~~~~~~~ Select this gadget to automatically replace all the occurrences of the Find Text with Replace with. Document Find Next (Right Amiga F) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Choose this command to locate the next occurrence of the word or phrase defined in Find/Replace. It is the same as clicking the Find gadget of the Find/Replace requester. If Find/Replace doesn't contain a Find Text string, Excellence! displays the requester. Document Check Spelling... ~~~~~~~~~~~~~~~~~~~~~~~~~~ Choose this to locate misspelled words in your document. Excellence! searches from the insertion point or the first word highlighted. You may enter the correction from the keyboard or display a list of possible corrections. You may add new words to the user dictionary. Select the user dictionary through Project Preferences. Check Continuously ~~~~~~~~~~~~~~~~~~ Click this gadget to have Excellence! constantly monitor what you type. When Excellence! finds a misspelling, the computer beeps. This function only works for words you type within a view. The default setting checks spelling only from the document requester. For Excellence! to continuously check your spelling, the dictionary must be in memory. when this option is chosen, Excellence! copies the dictionary into memory automatically. However, if there's not enough memory available the message 'Out of memory!' appears. If this happens, close any unnecessary windows or requesters and try again. Also, refer to the section titled 'Conserving Memory' for more information. Find ~~~~ Click this to locate a misspelled word. When Excellence! finds a misspelled word, it is highlighted. Type the correction from the keyboard to replace the misspelling or click the Guess gadget to diaplay a list of possible spellings. To skip a word, click this gadget again. Sometimes Excellence! displays a word as misspelled when it is in fact spelled correctly. Excellence! features a 90,000 word dictionary which contains many commonly used words. However, no dictionary knows everything and occasionally you may need to add a word. See Learn for more information. Guess ~~~~~ Click this gadget to display alternate spellings for the selected word. Excellence! finds these words from the main dictionary file, not the user dictionary. The guesses appear in a separate window. Double-click a word in the window to replace the misspelled word. Click the close gadget to abort. If none of the words displayed are correct, then type in th correction from the keyboard. If you know the word is spelled correctly, click the Learn gadget to add the word to the user dictionary. Ignore ~~~~~~ Click this to ignore further occurrences of a word and continue the spell checking. Excellence! remembers the list of words to ignore until you click the close gadget. Learn ~~~~~ This command adds a word to the user dictionary. If the user dictionary doesn't exist, Excellence! creates it. When you add a word to the user dictionary it isn't displayed as misspelled any more. The user dictionary can store as many words as memory and disk space permit. If you find yourself running low on memory, you may wish to use several different user dictionaries. Choosing an alternae user dictionary is as easy as selecting Project Preferences, entering the new user dictionary name in the input area and clicking the OK gadget. Document Check Next (Right Amiga E) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Choose this command to locate the next misspelling. Excellence! checks words from the insertion point. It is the same as clicking the Find gadget of the Check Spelling requester. Once the word appears, type in the correction or select Document Check Spelling and click Guess to display a list of possibilities. Document Thesaurus.. ~~~~~~~~~~~~~~~~~~~~ This command displays a list of synonyms and antonyms for the current word. This requester contains three gadgets: Synonyms ~~~~~~~~ Displays only the words which mean the same. Antonyms ~~~~~~~~ Display only the words which mean the opposite. Both ~~~~ Display synonyms and antonyms. No matter which gadget you click, Excellence! displays the matching words in their own window. To replace a word with one from the list, double-click the new choice or type it from the keyboard. If you want to find the synonym to one of the words in the window, highlight it and click one of the gadgets. Excellence! removes the old window and shows you the new words. Document Check Grammar... ~~~~~~~~~~~~~~~~~~~~~~~~~ This command searches from the insertion point to locate possible grammatical or punctuation errors in your document. The checker is interactive to let you correct mistakes immediately. This function only points out possible problems and offers suggestions. You do not have to use every suggestion. Look at this as a guide to improve your writing. Occasionally, writers break rules to add variety and keep the reader interested. Phrase file ~~~~~~~~~~~ Excellence! uses two files which contain a list of words and phrases that pont out incorrect word or punctuation use. The default phrase file is 'Phrase.txt'. The other is 'Summary.txt', used only to generate a statistical summary. Strictness ~~~~~~~~~~ Toggle this gadget between Full, Less and Summary. The default is Full, which checks the sentences in your document against the phrases in 'Phrase.txt'. When set to Less, Excellence! doesn't compare your sentences against as many phrases. The Summary setting changes the phrase file from 'Phrase.txt' to 'Summary.txt'. Excellence! does not display problems, it only shows the statistical summary information. This is a good way to see how you're doing. Output ~~~~~~ Click this gadget to toggle between the Printer, File or Interactive. Select File, to have Excellence! save the errors in a file named 'document.err' where 'document' is the document name in the current project window. When you select Printer or File, Excellence! does not pause at each errr. It prints the messages where specified to make the changes later. This is useful for first drafts or checking the document unattended. Remember, to see the summary information, Output must be Interactive. Interactive is the default. This lets you make changes to the document when a problem is found. Excellence! highlights the error. Type the correction from the keyboard and Excellence! replaces the highlighted text with what you enter. When the sentence requires more to correct the problem, click and place the insertion point somewhere in the sentence. Make your changes, then click Check to continue. Use the Interactive mode to have Excellence! display the statistical summary information on the screen. Click the close window gadget to quit or the Next gadget to continue viewing the summary. Check ~~~~~ When you're ready to start checking for errors, click this gadget. If the phrase file is not in memory, Excellence! loads it first. When Excellence! finds a problem, click this again to continue. If you change phrase files while checking for errors, Excellence! restores all Ignore and Eliminate phrases. Problem ~~~~~~~ When Excellence! finds an error it highlights the phrase in the document. The nature of the problem appears in the requester. Grammatical or punctuation problems fall into one of these categories: Archaic Unbalanced (), {}, [], or " Capitalization Doubled word or punctuation Hackneyed, Cliche, or Trite Informal or illiterate Jargon or technical Clumsy or awkward Often misused Overstated or pretentious Punctuation Quotation misuse Redundant Spelling Trademark Usage in question Wording - passive voice Split infinitive If Excellence! finda the phrase 'had had' in your document, it displays the problem 'Doubled word or punctuation'. Suggestion ~~~~~~~~~~ This line contains a suggestion to correct the problem. In the case of 'Doubled word or punctuation', the suggestion is 'delete extra'. Click one of these three gadgets when Excellence! locates a possible problem. Ignore ~~~~~~ When you click this gadget, Excellence! will not report this same problem again. However, it still displays other errors of the same type. If you click Ignore at the double word 'had had', Excellence! will report 'that that'. Eliminate ~~~~~~~~~ c;lick this gadget to have Excellence! ignore further problems which fall into the same category. if you click this when it finds one set of double words, no other double words show as an error. Categories stay eliminated until you close the requester or change phrase files. If you need to eliminate classes of errors regularly, try this: Load a sample document that contains just those problem types and click Eliminate on each. Then check the other document. Until you click the close gadget, the eliminated problems stay that way. Summary ~~~~~~~ Click this to display the summary information for the sentences checked. After the summary appears several comparisons of your document against other documents, each with its own style. You may select this at anytime while Excellence! is checking for errors. output must be interactive to display the summary information. This gadget beeps when Strictness is set for Summary. Refer to this to learn some useful information about your document. At the top of the summary window appears the number of suspected problems. Next appears the grade level of reading experience needed to understand the document. Excellence! highlights this grade number in white. The lower the grade level, the easier people will understand your writing. Below the grade level bar is the Reading Ease score. The higher this number, the easier it is to read. Both the Reading Ease and grade level calculate their results based on the number of syllables per word. Sentence Statistics ~~~~~~~~~~~~~~~~~~~ Number of Sentences ~~~~~~~~~~~~~~~~~~~ This is self-explanatory. Average Length ~~~~~~~~~~~~~~ Sentences should average less than twenty words. A higher number makes your document harder to read. End with "?" or "!" ~~~~~~~~~~~~~~~~~~ A low percentage here suggests a lack of variety in your writing. Software manuals inevitably suffer here! Don't they? Short ( < 14 words) ~~~~~~~~~~~~~~~~~~~ The number of sentences less than fourteen words and the percentage. A high number could mean a choppy writing style. Long ( > 30 words) ~~~~~~~~~~~~~~~~~~ The number of sentences greater than thirty words and the percentage of occurrences. A high number could mean you have a lot of complex sentences. Shortest ~~~~~~~~ This is the shortest sentence in your document. The sentence number and word count appear. Longest ~~~~~~~ This is the longest sentence in your document. The sentence number and word count appear. Word Statistics ~~~~~~~~~~~~~~~ Number of Words ~~~~~~~~~~~~~~~ The number of words in your document. Average Length ~~~~~~~~~~~~~~ This is the average length of the words in characters. Look out when this value reaches 10 characters. Special Statistics ~~~~~~~~~~~~~~~~~~ Passive voice ~~~~~~~~~~~~~ The number of passive voice sentences in your document and the total percentage. Prepositions ~~~~~~~~~~~~ The number of prepositions in yor document and the total percentage of occurrences. Click the Next gadget to begin displaying the document comparisons. Excellence! compares your document against a Hemingway short story, the Gettysburg Address and a life insurance policy. Five comparisons are done. Readability Grade Level Number of Words Per Sentence Number of Letters Per Word Percentage of Sentences in Passive Voice Prepositions as a Percentage of All Words Excellence! presents a bar graph for each. Be careful, since good results here does not imply readability. Click Next to display each succeeding comparison. You may abort at any time by clicking the close window gadget. If you clicked the Summary gadget before Excellence! had a chance to finish checking the document, close the Summary window and click the Check gadget to continue. When you're finished checking a document, always reset the Grammar Checker. Either click the close gadget or select the menu item again. To conserve memory, click the close gadget. Excellence! removes the phrase file from memory. To reset the Summary information, Ignore and Eliminate phrases without removing the phrase file, choose the Document Check Grammar command from the menu. Document Hyphenate... ~~~~~~~~~~~~~~~~~~~~ This command inserts soft hyphens in large words. This lets Excellence! split a word over two lines to better use space when long words cause unattractive or wasteful character spacing. Find ~~~~ Excellence! locates and highlights the next word to hyphenate. To skip the word without hyphenating, click again. Change ~~~~~~ Inserts soft hyphens in the highlighted word. To view the soft hyphens, use Show Markers. Hyphenate All ~~~~~~~~~~~~~ Choose this to automatically hyphenate all the highlighted words. If no words are highlighted, just the word at the insertion point changes. Document Generate Index ~~~~~~~~~~~~~~~~~~~~~~~ This command creates an index from the user-selected entries. When generated, Excellence! places the index in the clipboard. Use Edit Paste to insert it in the document. Document Generate TOC ~~~~~~~~~~~~~~~~~~~~~ This command works like Generate Index except its output format is different. When generated, Excellence! places the Table of Contents in the clipboard. Use Edit Paste to insert it in the document. Document Glossary... ~~~~~~~~~~~~~~~~~~~~ Choose this command to insert or add glossary entries. Use the glossary to quickly insert information which you use throughout a document or all your documents. A glossary is made up of glossary entries. Each entry may contain anything from your name and address to pictures, entire paragraphs or menu commands. Excellence! stores the ruler settings, font, size and style attributes with the glossary entry. So you can insert it in the document as it was saved. In addition, you can define a keyboard command for each glossary entry to quickly insert it in a document. Select Project Preferences and change the glossary name when using an alternate glossary. When Excellence! detects a glossary name change, the new glossary is automatically loaded. See Define on how to create a glossary entry. Insert ~~~~~~ Place selected glossary entry in document. Highlight the glossary entry with the mouse and click this gadget. Excellence! inserts the text and pictures stored with the entry in the document. Define ~~~~~~ Click this gadget to insert the highlighted text from the document into the glossary. Each glossary entry has a name. Enter it in the Name input area and click this gadget. The entry name is added to the glossary list. If you have highlighted nothing in the document, the error message 'Entry not defined!' appears. Remember, click Save to permanently store a glossary entry. Key ~~~ This gadget lets you assign a keyboard command to a glossary entry. First, click the glossary entry name. When the entry appears in the Name input area, click Key. With the Key gadget highlighted enter the keyboard command. Any single key combination is acceptable. For example, Ctrl-N, A, Alt-Z, Left Amiga S, Right Amiga L and any of the function keys are permitted. However, you may not define a two character such as Ctrl-S D. If you make a mistake or want to change a keyboard definition, select the glossary entry and click Key. Enter the new keyboard command or disable it by clicking Key again while highlighted. Excellence! doesn't display the keyboard definitions in the glossary entry, so it is a good idea to keep track of the commands you've already defined. Remove ~~~~~~ This gadget deletes the entry from the glossary. To permanently remove it, click Save. Save ~~~~ Stores the glossary changes with the filename in Project Preferences. Name ~~~~ Enter the name of the glossary entry into this input area to define or insert. This input area must contain the glossary entry name before you click the Key gadget when you assign a keyboard command. Always save changes to your glossary! GLOSSARY ENTRY COMMANDS ~~~~~~~~~~~~~~~~~~~~~~~ Besides the macro key capabilities of the glossary, Excellence! lets you perfrm operations normally done with the mouse, plus you can execute any menu item. Excellence! does this with reserved words. You can use these words in combination to highlight text for menu operations, delete or transpose words and so on. Place each set of commands on a paragraph or line of its own. Since these are reserved words, they may not appear as text in a normal glossary entry. Word Meaning ~~~~ ~~~~~~~ {alt} Alt key {amiga} Right or left Amiga key {backspace} Deletes character left of the insertion point {ctrl} Ctrl key {del} Deletes character right of the insertion point {down} Moves insertion point down one line {esc} Esc key {fx} Function key where "x" is a number from 1-10 {left} Moves insertion point to the left {menu} Executes menu command {return} Return key {right} Moves insertion point to the right {shift} Shift key {tab} Tab key {up} Moves insertion point up one line The {menu} reserved word is the only function which does not reference a keyboard command. Choose a menu item by entering the full menu name of the command. For example: {menu project, page setup..} {menu font, garnet, 9 point} Enter the menu command as it appears on the menu (case does not matter). You must place a ,(comma) between each portion of the menu command. When using the {menu} command with foreground or background colors, the second parameter is the color number, 1-8. The color number refers to their order of appearance on the menu. {menu style, foreground, 1} You may not execute a menu item by referring to its keyboard equivalent. For instance: {amiga} R is not the corrent command to show the ruler. However, this is: {menu view, show ruler} HIGHLIGHTING TEXT WITH THE GLOSSARY ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ With a combination of reserved words you can accomplish most means of highlighting normally done with the mouse. {shift}{alt}{right}{del} {ctrl}{left}{shift}{right}{del} The first example deletes a word and the second deletes a line. Transpose a word by defining: {shift}{alt}{right}{del}{alt}{right}{menu edit, paste} To define this as a glossary entry highlight the line with the mouse and select Document Glossary. Enter a name in the Name input area and click Define. Then click the Key gadget and type the keyboard definition you'll use to transpose a word. To keep a glossary entry permanently, click the Save gadget. CHANGING AN EXISTING GLOSSARY ENTRY ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ There may be times when you want to change the contents of a glossary entry. You may do this by Inserting the entry into the document, making the necessary changes and highlighting the text again. Then enter the name in the input area and click Define. if the glossary definition already exists, the messge 'Replace existing entry?' appears. Click the Yes gadget to continue or No to abort. KEYBOARD COMMANDS ~~~~~~~~~~~~~~~~~ Excellence! supports a wide range of keyboard commands for many areas. The following is a list ofkeyboard commands and where they apply. Input Areas ~~~~~~~~~~~ Meaning Keyboard Command ~~~~~~~ ~~~~~~~~~~~~~~~~ Clear Line Right Amiga X Abort Changes Right Amiga Q Move to beg. of line Shift Left arrow Menus ~~~~~ Menu Item Keyboard Command ~~~~~~~~~ ~~~~~~~~~~~~~~~~ Project New Right Amiga N Project Open Right Amiga O Project Save Right Amiga S Project Print Right Amiga T Project Quit Right Amiga Q Edit Undo Typing Right Amiga Z Edit Cut Right Amiga X Edit Copy Right Amiga C Edit Paste Right Amiga V Edit Select All Right Amiga A Edit Math Right Amiga M View Show Ruler Right Amiga R Style Plain Right Amiga P Style Bold Right Amiga B Style Italic Right Amiga I Style Underline Right Amiga U Style Superscript Right Amiga H Style Subscript Right Amiga L Document Find Next Right Amiga F Document Check Next Right Amiga E Requester Keyboard Equivalents ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Requester Meaning Keyboard Command ~~~~~~~~~ ~~~~~~~ ~~~~~~~~~~~~~~~~ Project Open OK O Project Optn Cancel C Project Insert Insert I Project Insert Cancel C Project Close Yes Y Project Close No N Project Close Cancel C Project Save As Save S Project Save As Cancel C Project Delete Delete D Project Delete Cancel C Project Page Setup OK O Project Page Setup Cancel C Project Print OK O Project Print Cancel C Project Print Merge OK O Project Print Merge Cancel C Project Preferences OK O Project Preferences Cancel C Project Quit Yes Y Project Quit No N Project Quit Cancel C Views ~~~~~ Movement Meaning ~~~~~~~~ ~~~~~~~ Character right Right arrow Character left Left arrow Line Up Up arrow Line Down Down arrow Word right Alt-Right arrow Word left Alt-Left arrow Beginning of Document Alt-Up arrow End of Document Alt-Down arrow Insert soft hyphen Alt--(hyphen) Insert non-break space Alt (space) End of line or window Ctrl-Right arrow Beginning line or wind. Ctrl-Left arrow Top of window Ctrl-Up arrow Bottom of window Ctrl-Down arrow Press the Shift key with any of the view movements to highlight a character, word or line for the next operation. TROUBLESHOOTING TIPS ~~~~~~~~~~~~~~~~~~~~ Why doesn't the requester appear on Project Open? You may be running low on memory. Another indicaion is if you click the close window gadget and the prompt doesn't open and let you save your changes. Sometimes a pull-down menu won't appear. Again, this is a low memory problem. Close unnecessary windows or shrink down the current project window to try to recover more memory. My document won't print. Have you selected the correct printer driver through the preferences tool from Workbench? Is your printer cable connected properly? Check the Project Print requester to verify that you've specified a beginning page less than the ending page. When I try to Check Spelling, Thesaurus or Grammar it says to insert a disk with the volume name of Excellence! - and it's already in the drive. When you choose on of these Document commands, Excellence! looks on the current drive for the associated files first. If they're not found, then Excellence! looks on the disk with the volume name of Excellence! When you copy the master disk from Workbench, the volume name of the copy is 'Copy of Excellence!'. If you use the Rename function to renamed the volume name to Excellence!, please make sure the cursor is on the 'e' in Excellence! before pressing Return. If there's a leading space in the volume name Excellence! won't recognize your working copy as the correct disk. Refer to Chapter 4 on using the ASSIGN command to have Excellence! look for its document tools in a specific place. PRINTER PREFERENCES ~~~~~~~~~~~~~~~~~~~ Excellence! uses the printer driver selected through the preferences tool on Workbench for most of its printing. The only exception is if PostScript is chosen. By using the printer drivers shipped on the standard Workbench disk it frees you from the worry of installing a printer driver and mastering confusing printer codes. Sometimes there is a drawback. If your printer is not in preferences, or the printer driver is not 100% compatible with your printer, inconsistent output can result. If you're printing in Draft or NLQ mode and you see strange characters at the beginning of the document or a style attribute doesn't print, there is a good chance your printer isn't perfectly compatible with the printer driver. This may happen even when the driver and printer do match: your printer driver simply may have a problem. Often you can verify a printer driver problem by printing the filename PAR:. This is the parallel device, which bypasses the preferences printer driver. To print through the parallel device, you must select Draft mode. Fonts, style or color will nto appear. However, if you don't see the strange characters at the beginning of your document, you've verified the printer driver problem. Printing with the Normal mode may take longer than you expect. To print WYSIWYG, Excellence! must print the document in graphics mode. Some printer drivers are not as efficient as they could be in this mode. Please be patient as the result is well worth the wait. Printing pictures and fonts in Draft or NLQ mode is not possible. Instead, Excellence! inserts blank spaces where the picture appeared. if you are using a letter quality printer, this is the way you'll print your documents. In the Page Setup requester you have a choice for the number of characters per inch you wish to print. Excellence! displays the ruler based on this value. When you print in Draft and NLQ mode, the pitch selection in the preferences tool always takes precedence. Therefore, if you've selected a pitch of 10 in Excellence!, be sure to use the same pitch in preferences. The page height, line spacing and margin settings work in the same way. Those defaults should be left alone. if you need to make changes to any of those settings, double-check the relevant settings in Excellence! to insure that your printing is consistent. On the Excellence! boot disk, preferences has been set with defaults other than those found on the standard Workbench. This lets you use Excellence! without lengthy installation. Page Length 66 Left Margin 1 Right Margin 255 Paper Type Fanfold Pitch 10-Pica Quality Draft Line Spacing 6 lines per inche (66 lines per 11 inch page) Click the Change Printer gadget to view these settings: Graphic Select Setting ~~~~~~~~~~~~~~ ~~~~~~~ Threshold 2 This value determines which colors print as black and which as white. The higher the value the more colors print as black. Change this only if the Shade option is set for Black and White. Image Positive This determines the way characters print. Depending on your color settings in Excellence! you can sometimes save printer ribbon by changing this to Negative. Shade Gray Scale This option prints colors in different shades of gray. If your printer supports color printing, you may select Color. If you don't want shades of gray, select Black and White in combination with Threshold. Please select the correct Preferences printer driver for your printer and save your choice. Please understand that if your printer is not 100% compatible with the printer driver you have chosen, inconsistent output may result. PRINTING SIDEWAYS ~~~~~~~~~~~~~~~~~ In instances when you need Excellence! to print your documents on the page sideways, change your Page Setup to support a Page Height fo 8.5 and a Page Width of 11. From the preferences tool on Workbench change the Aspect from Vertical to Horizontal. To print sideways, you must use the Normal print mode in Excellence!. This may only be done on graphics and laser printers. CONSERVING MEMORY ~~~~~~~~~~~~~~~~~ Since Excellence! uses more memory than a conventional text-based word processor, here are a few tips to help you conserve memory when your Amiga has 512K of RAM: Keep the glossary entries and pictures to a minimum. Split up a large document into two smaller ones. Close unnecessary windows and document requesters. If you have a lot of document windows open, shrink the inactive ones. Use the zoom gadget to re-size the window. Don't use interlaced windows. Do not select Check Continuously from Check Spelling. Close the Check Grammar requester when you're finished. limit the number of fonts selected. Whether you use them is immaterial - Excellence! loads a new font in memory and keeps it there until you exit the program. Decrease the page width in Page Setup. For example, if your right margin is set to 7 inches, decrease the page width to 7 inches and move the right margin to the edge of the page. Refer to Project About when you're not sure how much memory is available. Excellence! displays chip and fast memory. Without going into a large discussion on the different types of memory, suffice it to say when your chip memory gets too low (below 100K), memory problems occur. Specifically, requesters and menus may not appear. Requesters, menus, project windows and pictures each use a lot of chip memory. As long as you are careful about keeping track of the memory used, you should not run into 'Out of memory!' errors. EXCELLENCE! GLOSSARY ~~~~~~~~~~~~~~~~~~~~ Active window The window in front of all other windows, also known as the current window. If a window is not active its title bar is ghosted. To make a window active, click in the window. Excellence! automatically brings the window to the front. AmigaDOS The operating system used by the Commodore Amiga. It normally consists of Kickstart and Workbench. Commodore Amiga 500 and 2000 owners have a built-in Kickstart. Antonym Words which mean the opposite. Baseline The point at which the characters line up horizontally. The descender of a character falls below the baseline. See Line spacing. Body The main portion of the page which contains the actual text of the document. This does not include headers, footers, footnotes or margins. Bottom margin The amount of blank space at the bottom of a page. The bottom margin follows the footer. Character attributes SEE Style CLI Command Line Interpreter. From CLI you can access functions of AmigaDOS not available from Workbench. See Workbench. Click Press the left mouse button. Clipboard Text or pictures which are cut or copied from the document are placed in the clipboard. Information stored in the clipboard can be accessed by any other program which supports the clipboard device. This allows you to copy text from Excellence! to our telecommunications program ONLINE!, or our electronic spreadsheet ANALYZE! Close window gadget This gadget is found in the upper left-hand corner of most windows. Click this gadget to close the window. If the window is used by a menu item, the function is aborted. If the window contains a document, Excellence! prompts you to save your changes before closing the window. Custom screen Excellence! uses a custom screen to display 8 colors. To switch back and forth between the Workbench screen and Excellence!, press Left-Amiga N and Left-Amiga M. When two programs with custom screens are loaded, click on the left screen depth arranger on the Excellence! title bar on the main screen to display the next custom screen. See Screen Depth Arrangers. Document A collection of text and pictures. Double-clicking Pressing the left mouse button twice in quick succession. Filename The name used by your Amiga to open and store a document. Font A set of characters which share a consistent design. Footer Text which appears at the bottom of each page. Footer margin The amount of space between the body and the footer. Footnote An explanatory or reference note. A footnote appears after the body and before the footer. Gadgets Small boxes which perform functions related to a requester. To activate a gadget, click it with the mouse or type the first letter of the gadget from the keyboard. Many gadgets have keyboard equivalents. See Requester. Ghosted A condition where a menu item or window appears "fuzzy". Inactive windows are ghosted as are menu items which may not be selected. Hanging indent Indentation of the first line of a paragraph for bulleted or numbered items. Header Text which appears at the top of a page before the body. Header margin The amount of space between the header text and the body of the document. insertion point A blinking bar. To place an insertion point, move the I-beam to the point in the document and click. Justify To space every line in a paragraph, except the last, so the entire paragraph aligns on both the left and right margins. Kickstart A disk which contains the AmigaDOS operating system. Commodore Amiga 500 and 2000 owners have a built-in Kickstart. Excellence! requires Kickstart 1.2 or greater to work properly. Left margin The amount of space between the left edge of the page and the text of the document. Line spacing The number of points between the baselines of two lines of text. See Point. Markers Graphic characters which indicate the position of certain codes. These include the header, footer, carriage return and page break. Menu bar Displays the pull-down menus for the program assigned the active window. Non-breaking space A special type of space designed to keep two or more words from being split over two lines or a page, like December 25, 1987. Non-printing characters Codes which are used by Excellence! but are not printed. See Markers. Page height The amount of vertical space Excellence! utilizes to print a single page. Page width The amount of horizontal space Excellence! utilizes to print a single page. Paragraph A collection of characters or pictures which end in a carriage return or page break. Print 1/72 of an inch. Excellence! calculates all spacing in points. Printer driver A device used by Excellence! to send the correct formatting codes to your printer. Printer drivers are supplied by Commodore Amiga. Project icon Excellence! creates an icon used to identify a document from Workbench. if you click on a project icon, it loads Excellence! with that document. Re-size gadget A gadget used to change the size of each of Excellence!'s project windows. It is located at the bottom right hand corner of each project window. Requester An item which appears in a window to request information before performing a function. Right margin The amount of space between the text and the right edge of each page. Ruler The gadget at the top of each project window. The ruler controls the left and right margins, hanging indents, paragraph alignment and tabs. Screen depth arrangers Gadgets found at the upper right-hand side of each project window. They are used to scan through a series of windows when more than one project is open. The left arranger "pushes" the current window to the back and the right arranger makes the visible window active. Scroll bars Gadgets at the right and bottom of each project window used to display different parts of a document. Style The attribute assigned to the current font. Styles include bold, underline, italics, superscript and subscript. Sub-directory Also known as a drawer. Sub-directories are used to segregate files to better utilize disk storage. A sub-directory is created with CLI's Makedir command. Synonym Words which mean the same. Title bar The portion of each window which contains the close window gadget, zoom box and screen depth arangers in addition to the document name or current function. Top margin The amount of space at the beginning of each page. Word wrap The adjustment of a paragraph so words are correctly split at the right margin. Workbench An icon-oriented environment where applications can be opened and files and disks copied. WYSIWYG What-You-See-Is-What-You-Get. A term used by word processors or desktop publishers which means the screen display accurately reflects how the document will appear on paper. Zoom gadget A small gadget on the title bar used to quickly toggle the project window's size and position. APPENDIX ~~~~~~~~ This section supplies additonal information about changes to the original documentation and features added to Excellence! version 1.1 after the manual was written. To verify the version number of the program, first load Excellence! You'll see the version number on the menu bar, before the project window opens. If Excellence! is already loaded, click the zoom gadget to display the menu bar. Project Window ~~~~~~~~~~~~~~ A change to the project window lets you quickly move around the document. Click the page number indicator at the bottom of the project window and Excellence! displays a requester. Press Return and the top of the current page appears. Click the Next gadget to jump to the next page. Click Previous and you move one page back. To move several pages, enter the page number in the input area of the requester and press Return. Project Page Preview ~~~~~~~~~~~~~~~~~~~~ This is a new menu item to let you view pages of your document before you actually start printing. While Excellence! is a WYSIWYG word processor, it is difficult to know exactly how the text will appear on the page before you print. Select this command and after a few secons a window appears with the page at the insertion point. This page may appear on the right or left, depending on the current page number. Excellence! prints both an odd and even numbered page together. If the insertion point is on an even numbered page, the previous page appears to the left. You'll notice the text on the page is not readable. It is not meant to be. You're only viewing how the page looks as a whole. If you're worried that a picture doen't appear in the right place, this function is perfect. You may return to the document at any time by clicking the close window gadget. Project Print ~~~~~~~~~~~~~ When you set Print Quality to Draft, Excellence! sends all style attributes. Your manual incorrectly documents the feature. With some printers, NLQ mode prevents these style attributes from appearing, therefore, the change was necessary. If you need to print a document without boldface, underline or colors, first Save your document, then choose Edit Select All. Do a Style Plain and then print. When finished, select Revert to Saved. While in Draft or NLQ mode, Excellence! prints a document with 6 lines per inch. If you need 8 lines per inch, format the document with a Topaz 8 font. From Workbench, select the preferences tool and change the Spacing from 6 lpi to 8 lpi. Excellence! refers to the PROLOGUE file on your Excellence! disk when you print in PostScript. If you're familiar with PostScript you may modify this file, though for normal use you should not need to make any changed. With PostScript you should also use the Generic printer driver. Select this through the preferences tool on your Workbench disk. Project Preferences Excellence! now lets you have a 2, 4 or 8 color window. Click the Number of colors gadget to toggle this value. The changes won't take effect until you start the program again. A 2 or 4 color window provides a significant savings in memory. If you have 512K of RAM, load Excellence! and see an "Insufficient memory!" message, select Project Preferences and change your colors from 8 to 2. Clkick OK and quit the program. now you should be able to load Excellence! If you save a document in 8 colors and then open it with a 2 color window, Excellence! automatically adjusts the colors used in the document. The same applied when saving a dorument in 4 colors and then loading it in an 8 color window. Document Check Spelling... ~~~~~~~~~~~~~~~~~~~~~~~~~~ The Check Spelling requester now has a Load Dictionary gadget. Click this and Excellence! places the dictionary in memory, providing there is room. This lets you click the Check Continuously gadget and have Excellence! searcg the dictionary on disk. This new features means a significant savings in memory. To improve disk performance, use the AmigaDOS ADDBUFFERS command. Enter the following from CLI or add it to your Startup-Sequence: ADDBUFFERS DF0: 32 Substitute any legal drive name for DF0: If the dictionary is in memory, Excellence! only releases it when you toggle off the Load Dictionary gadget or quit the program. Clicking the close gadget of the Check Spelling requester still keeps the dictionary in memory. This lets you spell-as-you-type without having to view the requester window. Unlike the SCRIBBLE! DictAdd program, Excellence! does not let you merge your user dictionary to create a new dictionary. This allows you to modify your user dictionary at any time. Simply load it into Excellence!, add or delete words and save it as a Text file. Document Check Grammar ~~~~~~~~~~~~~~~~~~~~~~ The manual incorrectly documented that Excellence! ignores double words like 'had had', but not 'that that'. Double words and punctuation are handled internally by Excellence!. However, any phrase in the 'Phrase.txt' file is ignored or eliminated as documented. Document Hypenation ~~~~~~~~~~~~~~~~~~~ This function locates words at the beginning of a new line for hyphenation. The manual documented that any highlighted word would be selected for hyphenation, if needed. However, since hyphenation only affects words at the beginning of a new line, there was no need to check every word. Ther is now a command to insert a non-breaking hyphen. Press Ctrl-(hyphen) and Excellence! won't split the word at the hyphen. Document Glossary ~~~~~~~~~~~~~~~~~ The Glossary requester now prompts when you Remove a glossary entry. Please remember that none of these changes are stored until you click the Save gadget. Double-click on a glossary entry and Excellence! automatically Inserts it in the document. Macro keys may not include pictures and won't display text using the same style attribute as when you saved the macro. If the macro string requires special style attributes, include them with the {menu} reserved word. Excellence! ignores the style attributes of the glossary entry when processing a macro key. For example: Now is the {menu style, bold} time {menu style, plain} for all Document Generate TOC ~~~~~~~~~~~~~~~~~~~~~ When you create a Table of Contents and plan to insert it at the beginning of your document, specify a new Starting Page Number through Page Setup. If the Table of Contents requires 2 pages to print, enter 3 as your Starting Page Number. This helps to keep your page numbering consistent. If the output is not to your liking, you may increase or decrease the number of periods between the entry and the page number by clicking on the flush right tab marker and dragging it to a new location. Excellence! automatically adjusts the "fill" characters for you. Use Copy Ruler and Paste Ruler to make the same change to all the Table of Contents entries. International Keymaps ~~~~~~~~~~~~~~~~~~~~~ Excellence! fully supports the international keymaps. To select a keymap, double-click the System drawer on your Workbench disk. Then doubld-click the SETMAP icon and change the keymap. For further instructions, please refer to your Amiga User's Guide. CLI Switches ~~~~~~~~~~~~ You may load Excellence! from CLI and specify two window settings. The number of window colors and interlace mode is selectable from the CLI command line. For example: Excellence! document.doc -wi4 Excellence! loads the filename 'document.doc' with an interlaced, 4-color window. when you use the -w switch, Excellence! ignores these values in your Excellence!.prefs file. Substitute the color number for either 2 or 8 colors. To display a non-interlaced window, don't include the "i" in the command line. Clipboard Support ~~~~~~~~~~~~~~~~~ Excellence! uses the clipboard to pass information to different programs. If you won SCRIBBLE!, ANALYZE! or ONLINE! you may insert information from any of these programs directly into Excellence!. To move information from Excellence! to the others, you may only do it one paragraph at a time. Also, you must remove all style attributes. SCRIBBLE!, ANALYZE! and ONLINE! do not understnd Excellence!'s paragraph and style attribute information. Updated copies of Scribble!, Analyze! and Online! are available which import multiple paragraphs and ignore Excellence!'s style attributes. To obtain updated versions, please return your master disks along with payment of $15 for the first disk and $10 for each additonal disk. The cost to update all three progams if $35. When you return the master disks please specify that you watn 2.2x version of each. Make your chek or money order out to: Micro-Systems Software, Inc. Sorry, no cash, credit cards or C.O.D. orders accepted. Technical Tip ~~~~~~~~~~~~~ If a problem suddenly appears which worked correctly for a tme, please make a new copy of your Excellence! disk and/or your Workbench disk. If the problem still persists, then please contact Micro-systems Technical support. This can save you both time and long-distance phone calls. Mail Merge ~~~~~~~~~~ Excellence! now features the reserved mail merge variable name << NEXT >>. When Excellence! encounters this reserved word it automatically reads the next record from the mail merge date file. This is ideal when creating 2, 3 or 4 across mailing labels. Refer to the sample document "2Across.doc" in your Documents drawer for a working example. Excellence!'s Document Hyphenate feature uses al alogrighm to hyphenate words. However, due to the complexity of the English language some words may not hyphenate properly. Therefore, an exceptions dictionary, hyphen-excpt, is supported. This file follows the ASSIGN path of DOCTOOLS: and may be edited with Excellence! Remember to save your changes with the Text gadget toggled on. Follow the format found in hyphen.excpt to have Excellence! hyphenate specific words. Excellence! inserts soft hyphens in the same place as the hyphens in the exceptions file. Place hyphens in every location wher you wish the word to break. Version 1.1 of Excellence! automatically opens the Glossary requester if an Excellence!.gloss file exists. This lets you use your defined macro keys without having to open the Document Glossary requester each time you load Excellence! ============================================================================ The Excellence! docs are brought to you by The Southern Star.